Budget Adjustment (BA)

Staff can complete a Budget Adjustment (BA) eDoc in Kuali Financial Systems (KFS).  

The Budget Adjustment document moves the budget from one object code to another in a single account. It also moves the budget into sub-accounts within the same account.

The Year End Budget Adjustment (YEBA) is used in July to adjust the previous fiscal year’s budget. Budget Adjustments within the RSTSP Sub-Fund should only be initiated by Sponsored Programs staff. 

To proceed,  

1. Navigate to the ‘Budget’ menu.
2. Click on Budget Adjustment. 
   
   

3. Enter a description in the ‘Description’ field. The description you enter will appear in the approver’s Action List and in eDoc searches. It will often also appear in the transaction details.
   
   

   Warning

   Do not use the document type as the description.  
   

   
   

4. In the Accounting Lines, complete the following required fields: 
   • Chart 
   • Account Number 
   • Object  
   • Amount 
5. Click the green plus sign icon () to add the line.  
6. In the ‘FROM/DECREASE’ section, select the account and object code from which the budget should be reallocated.  

7. In the ‘TO/INCREASE’ section, select the account and object code to which the budget should be reallocated.  
   

   Tip

   You can change a budget permanently. To do so, enter amounts in both the ‘CURRENT AMT’ AND ‘BASE AMT’ fields.
   

   Info

   The Base Budget can only be adjusted in whole dollars; KFS will automatically round and remove decimals.

   The Base Budget should only be adjusted on accounts in the OPTUI Sub-Fund.

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