Event planners must follow university policy and provide accommodations for people with disabilities. The Office of Institutional Equity has put together guides to help event organizers prepare for events. Please view the complete guides on their Planning Accessible Events webpage.
When publicizing and communicating an event, make sure to clearly convey all essential details like date, time, location, as well as how a remote participant should request an accommodation. The event planner or organizer should include something like the following on every communication leading up to the event:
Please review all information provided by OEI on their UConn Guide for Accessible Events.
For a livestream event, if you are unsure about remote participant accommodation needs, then you should assume that Live Captioning for the hearing impaired is needed. If you publicized appropriately and did not receive an accommodation request for this, you can stream without Live Captioning.
Fortunately, UConn has a service for Live Captioning if needed. UCIS has a no-cost Communication Access Realtime Transcription (CART) service that can be used upon request: Request Services | UConn Communication Access and Interpreting Services
Resources for Planners
Office of Institutional Equity
The Office of Institutional Equity serves as the University’s primary ADA Compliance office and can support event planners in their provision of accommodations for participants. OIE can consult on types of accommodations, historical perspective and other facets of event planning.
UConn Communication Access and Interpreting Services
UConn Communication Access and Interpreting Services provides CART or captioning services for the university and its events.