Using the General Ledger Transfer

Staff can complete the General Ledger Transfer eDoc in Kuali Financial Systems (KFS). 

To proceed, 

1. Navigate to the 'Accounting' section.
2. Select Activities.
3. Click on General Ledger Transfer. 
   
4. In the 'Document Overview' section, enter a document description. Additional text in the Explanation box is optional:
   
5. Look up the Accounting Lines for the transaction(s) that you want to move. You can either enter an account number and object code combination and /or a document number.
6. Click Search.
   
7. Transactions that have already been moved can't be selected. These will show a GLT Document Number. Results will show all matching general ledger entries:
   
8. Select the transaction(s) you would like to move.
9. Click Return Selected. Doing so will populate the FROM side of the Accounting Lines:
   
   1. Click on the Scale icon to perform a balance inquiry for this Accounting Line.
   2. Click on the Refresh icon to refresh the Accounting Line.
   3. Click on the Copy icon to copy the line to the 'TO' side of the Accounting Lines.
   4. Click on the Delete icon to delete the Accounting Line.
10. Click the COPY ALL button to copy all 'FROM' lines into the 'TO' Accounting Line. 
    
    1. Click on the Split Accounting Lines icon to split the 'TO' Accounting Line into two lines. 
       
    2. To add additional lines, click on the icon again. 
       
11. Adjust the Accounting Line attributes including those for 'Account,' 'Sub-Account,' 'Object,' 'Amount,' etc.

Copy Down

To copy a change to all accounting lines below it, click on the Copy Down icon ().

You will be prompted to select which attributes you would like to be copied down:

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