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Users can complete a Transfer of Funds (TF) eDoc through Kuali Financial Systems (KFS).

Overview

The Transfer of Funds document is used to transfer funds (cash) between accounts. This document:

May need to be completed in conjunction with a Budget Adjustment (BA) or a Single-Sided Budget Adjustment (SSBA).
Moves cash/fund balances from one account to another.
Should be used between similar Sub-Funds and Fund Groups.
Can only use the following transfer object codes:

Ledger Type	Transfer In	Transfer Out
2-Ledger – Permanent
Within the Same School / College / Unit	3206	3306
Outside the School / College / Unit	3207	3307
2-Ledger – One-Time
Within the Same School / College / Unit	3208	3308
Outside the School / College / Unit	3209	3309
Non-2-Ledger Accounts
Within the Same School / College / Unit	3200	3300
Outside the School / College / Unit	3201	3301

Info

title	Info

See the See the table in the Intrafund Transfers Between Sub-Funds section below.

Navigate to the Main Menu.
Click Chart of Accounts.
Select Account.
Enter search criteria to look up the account. The Sub-Fund will be listed in the results, as shown in the example below.
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Click on the account number to open the Account Inquiry. The Sub-Fund is also listed on
the
the Accounts Details
tab
tab.
To view the Fund Group’s Sub
To view the Fund Group’s Sub-Fund, click on
the
the Sub-Fund Code.
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Navigate to the Accounting menu.
Under the Activities heading, select Transfer of Funds.
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You will be directed to the Transfer of Funds Document Overview section. Enter a description in the Description field.
The
The description you enter will appear in the action list of the approver and in eDoc searches and often in the transaction detail.

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Warning:
Do
Do not use the document type as the description. Provide a brief title of the movement of funds.
Scroll
down on the page to enter the following required fields in the
down on the page to enter the following required fields in the Accounting Lines section:
- Chart
- Account Number
- Object
- Amount
Click on the
green plus sign
Click on the green plus sign icon (Image Modified)
to add the
to add the line.
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Note: The FROM and TO lines must balance. You can import the lines instead of manually entering them.

The following Transfers between Transfers between Sub-Funds are Funds are allowed:

Sub-Fund	Sub-Fund Description	Fund Group	Restricted or Unrestricted?	Allowable Transfers To/From
OPAUX	Operating Fund – Auxiliary Enterprises	CU	Unrestricted	OPAUX, OPOTF, OPOTP
OPOTF	Operating Fund – Non-State / Tuition Fiscal Accounts	CU	Unrestricted	OPOTF, OPAUX, OPOTP
OPOTP	Operating Fund – Non-State / Tuition Project Accounts	CU	Unrestricted	OPOTP, OPAUX, OPOTF
OPTUI	Operating Fund – State / Tuition Funded 2-Ledger Accounts	CU	Unrestricted	OPTUI
UNRSF	Unrestricted Sponsored Programs Fiscal Account	CU	Unrestricted	UNRSF, UNRSP
UNRSP	Unrestricted Sponsored Programs Project Accounts	CU	Unrestricted	UNRSP, UNRSF
RSNSF	Restricted Non-Sponsored Programs Fiscal Accounts	CR	Restricted	RSNSF, RSNSP
RSNSP	Restricted Non-Sponsored Programs Project Accounts	CR	Restricted	RSNSP, RSNSF
RSTSP	Restricted Sponsored Programs (TFs in RSTSP should only be done by Sponsored Programs staff)	CR	Restricted	RSTSP
PLEQP	Unexpended Plant – Bond Construction	UP	Restricted	No Transfers – BAs only within PLEQP

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