Staff can complete the General Ledger Transfer eDoc in Kuali Financial Systems (KFS).
Navigate to the Accounting section.
Select Activities.
Click on General Ledger Transfer.
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In the Document Overview section, enter a document description. Additional text in the Explanation box is optional.
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Look up the Accounting Lines for the transaction(s) that you want to move. You can either enter an account number and object code combination or a document number. NOTE: The University Fiscal Accounting Period will default to the current month. If the transaction occurred in a prior month, be sure to change the fiscal period (July = 01, August = 02, etc.) or enter an asterisk* in this field to retrieve all records for the current fiscal year.
DEFAULT:
TO GET ALL RECORDS FOR THE FISCAL YEAR:
Click Search.
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Transactions that have already been moved or re-coded cannot be selected. These will show a GLT Document Number. Results will show all matching general ledger entries:
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Select the transaction(s) you would like to move.
Click Return Selected. Doing so will populate the FROM side of the Accounting Lines:
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Click on the Scale icon
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to perform a balance inquiry for this Accounting Line.Click on the Refresh icon
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to refresh the Accounting Line.Click on the Copy icon
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to copy the line to the TO side of the Accounting Lines.Click on the Delete icon
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to delete the Accounting Line.
Click the COPY ALL button to copy all FROM lines into the TO Accounting Line.
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Click on the Split Accounting Lines icon
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to split the TO Accounting Line into two lines.
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To add additional lines, click on the
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icon again.
Adjust the Accounting Line attributes including those for Account, Sub-Account, Object, Amount, etc.
Copy Down
To copy a change to all accounting lines below it, click on the Copy Down icon (
).
You will be prompted to select which attributes you would like to be copied down.
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