UConn SharePoint sites can have external members. An “external user” is anyone who is not using an Students, faculty, and staff may add people who do not have a “@uconn.edu” email address ; this includes UConn Health Center (UCHC) and UConn Foundation.
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“External Sharing” is required to add external users to a SharePoint site. Reach out to techsupport@uconn.edu to turn on external sharing for your SharePoint site. If “external sharing” is not enabled, you are still able to add external users, but they will not be able to access the site. |
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to their SharePoint site for real-time collaboration.
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The external user needs to have a Microsoft account in order to join the SharePoint site. Microsoft accounts can be created and used for free until the user needs more cloud storage. Your data as a UConn user does not count against an external user’s storage quotato use Microsoft 365 apps. Both paid and free Microsoft accounts will allow them to collaborate on UConn files; your files, and files uploaded by the external user, are held within the storage that UConn pays for. Ensure that you invite external users by the email address they have associated with their Microsoft Account. |
Adding external users
External users cannot request access to your SharePoint site; they must be added by an Owner of the site.
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Navigate to http://outlook.com and sign in with your UConn email and NetID password s.uconn.edu/sharepoint and click on your SharePoint site. In the lefttop-hand menuright corner, click on the Groups icon. This icon has three people shown.  Image RemovedFind and click on your SharePoint site name in the list of Groups.  Image RemovedClick on Add Members.  Image RemovedType out the email addresses of those you would like to add to your SharePoint site. Click Add when you are done. You may close this popup window now# Members. Note that it may instead say Site Access.  Image AddedClick on Add members. Click on the go to Outlook link that sites in the first paragraph.  Image AddedThis will open up the People app associated with this SharePoint site. Click on Add members in the top ribbon.  Image AddedType in the email addresses that you would like to invite. When you are finished typing in addresses, click Add at the bottom of this window.
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Alternate: Add Users by having them Request Access
If you would instead like your users to request access to your SharePoint site, you can follow these instructions.
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Navigate to s.uconn.edu/sharepoint and click on your SharePoint site. Highlight the URL in your browser in order to copy your site URL. Copy up to the end of the name of your site between the two slashes, as shown below.  Image AddedCopy this link and send it to your users. When they clink on the link, they will be brought to a UConn log in screen. They must type in their email address that is associated with their Microsoft account. Once they sign in, they will have the opportunity to type a message before they click on Request Access. Note that they cannot request access to a subset of the data on the site, they must request access to the entire site. You will receive an email notifying you of their request. If they should have access to the entire site, you may grant it from this email If they should only have access to a subset of the site’s data, please view this guide: Users Request Access to SharePoint Folder.
Once you have granted them access, you are done.
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Remove existing external members
Removing members is a very similar process to adding them; you must visit the Group in Outlook.
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Navigate to http://outlook.com and sign in with your UConn email and NetID password s.uconn.edu/sharepoint and click on your SharePoint site. In the lefttop-hand menuright corner, click on the Groups icon. This icon has three people shown. Image RemovedFind and click on your SharePoint site name in the list of Groups. Image RemovedClick on the Members tab. Look to the right of the name you wish to remove from the list. Click # Members. Note that it may instead say Site Access. Image AddedClick on Add members. Click on the go to Outlook link that sites in the first paragraph. Image AddedThis will open up the People app associated with this SharePoint site. Look at the list of Members, and click on the X to remove this user.someone.  Image Added
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Help guide to send to External Users
Join SharePoint as an External User
Related Guides
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