Users can complete a Transfer of Funds (TF) eDoc through Kuali Financial Systems (KFS).
Overview
The Transfer of Funds document is used to transfer funds (cash) between accounts. This document:
May need to be completed in conjunction with a Budget Adjustment (BA) or a Single-Sided Budget Adjustment (SSBA).
Moves cash/fund balances from one account to another.
Should be used between similar Sub-Funds and Fund Groups.
Can only use the following transfer object codes:
Ledger Type | Transfer In | Transfer Out |
---|---|---|
2-Ledger – Permanent | ||
Within the Same School / College / Unit | 3206 | 3306 |
Outside the School / College / Unit | 3207 | 3307 |
2-Ledger – One-Time | ||
Within the Same School / College / Unit | 3208 | 3308 |
Outside the School / College / Unit | 3209 | 3309 |
Non-2-Ledger Accounts | ||
Within the Same School / College / Unit | 3200 | 3300 |
Outside the School / College / Unit | 3201 | 3301 |
Info | ||
---|---|---|
| ||
See the See the table in the Intrafund Transfers Between Sub-Funds section below. |
Searching for an Account's Sub-Fund
Navigate to the Main Menu.
Click Chart of Accounts.
Select Account.
Enter search criteria to look up the account. The Sub-Fund will be listed in the results, as shown in the example below.
Click on the account number to open the Account Inquiry. The Sub-Fund is also listed on
thethe Accounts Details
tabtab.
To view the Fund Group’s SubTo view the Fund Group’s Sub-Fund, click on
thethe Sub-Fund Code.
Navigate to the Accounting menu.
Under the Activities heading, select Transfer of Funds.
You will be directed to the Transfer of Funds Document Overview section. Enter a description in the Description field.
Info Thetitle Info The description you enter will appear in the action list of the approver and in eDoc searches and often in the transaction detail.
Dotitle Warning Warning: Do not use the document type as the description. Provide a brief title of the movement of funds.
Scroll
down on the page to enter the following required fields in thedown on the page to enter the following required fields in the Accounting Lines section:
Chart
Account Number
Object
Amount
- green plus sign
Click on the green plus sign icon ()
to add theto add the line.
Note title Note Note: The FROM and TO lines must balance. You can import the lines instead of manually entering them.
Transfers Between Sub-Funds
The following Transfers between Transfers between Sub-Funds are Funds are allowed:
Sub-Fund | Sub-Fund Description | Fund Group | Restricted or Unrestricted? | Allowable Transfers To/From |
---|---|---|---|---|
OPAUX | Operating Fund – Auxiliary Enterprises | CU | Unrestricted | OPAUX, OPOTF, OPOTP |
OPOTF | Operating Fund – Non-State / Tuition Fiscal Accounts | CU | Unrestricted | OPOTF, OPAUX, OPOTP |
OPOTP | Operating Fund – Non-State / Tuition Project Accounts | CU | Unrestricted | OPOTP, OPAUX, OPOTF |
OPTUI | Operating Fund – State / Tuition Funded 2-Ledger Accounts | CU | Unrestricted | OPTUI |
UNRSF | Unrestricted Sponsored Programs Fiscal Account | CU | Unrestricted | UNRSF, UNRSP |
UNRSP | Unrestricted Sponsored Programs Project Accounts | CU | Unrestricted | UNRSP, UNRSF |
RSNSF | Restricted Non-Sponsored Programs Fiscal Accounts | CR | Restricted | RSNSF, RSNSP |
RSNSP | Restricted Non-Sponsored Programs Project Accounts | CR | Restricted | RSNSP, RSNSF |
RSTSP | Restricted Sponsored Programs (TFs in RSTSP should only be done by Sponsored Programs staff) | CR | Restricted | RSTSP |
PLEQP | Unexpended Plant – Bond Construction | UP | Restricted | No Transfers – BAs only within PLEQP |
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