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The University is discontinuing Google Workspace, and as part of this transition, ITS is migrating Google Workspace data to OneDrive. Staff files in Google Drive are being migrated first. This article provides an overview of the process and experience and provides answers to frequently asked questions.

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Tip

Staff data migrations have begun! Visit https://its.uconn.edu/google-to-microsoft-365-transition/ to view the timeline.

The Migration Process

  1. During the week of February 5th, a folder named "GDrive" will appear was created in your staff OneDrive accounts while ITS prepares prepared to migrate your the data. Do not interact with this folder until ITS has notified you the final migration in March is complete.

    image-20240126-185228.png

    ITS will migrate Beginning February 5th, staff will also no longer be able to create new Shared Drives in Google Workspace, to ensure we don’t miss any in our migration.

  2. ITS migrated an initial copy of data from Google into this GDrive folder. Our migration tool takes a copy of the data in Google, creates a new Microsoft-compatible version, and saves the new version in your Microsoft account; no data is deleted from Google during the migration.

    After this initial migration test, we will send you a list of any files our tool cannot migrate, and why they cannot be moved. This usually happens for one of the following reasons:

    1. The file is larger than 15 GB, in which case you will need to download the file from Google and re-upload it to Microsoft

    2. The file’s path will be longer than 400 characters, in which case you can shorten the folder/file name(s) and ITS will migrate the data to Microsoft in the next migration sweep. (For more information about file path limits in OneDrive/SharePoint, see: SharePoint - File Path Limits Explained - Information Technology - UConn Knowledge Base)

    3. Other error codes: Google Migration Error Codes - Explained

  3. On March 4, we will begin began migrating a final copy of the data from your Google Drive into the GDrive folder in your OneDrive. We will notify you when the final migration is complete , and it is safe to and you may safely access the files in your GDrive folder. We will also notify you of any files we were unable to move automatically so you can move them before your account closes.
    After
    Immediately before the final migration, ITS will apply a quota to your Google Workspace account. This prevents creating new files which would not be migrated into Microsoft.

    You will retain access to your Google Workspace until April 30th. You can use this time to verify everything transferred correctly, reference prior sharing permissions, or move any files ITS could not migrate for you.

  4. On April 30th, your account will be deleted from Google.

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Frequently Asked Questions

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titleWhat if I would prefer to move the data myself?

If you would prefer to move the data yourself, please fill out the Google Migration Opt-Out form to let ITS know they do not need to migrate your Drive.
Failure to fill out the form will result in duplicate data in your OneDrive.

Next, review our help guide for the Google Takeout tool: Using Takeout to Export Google Workspace Data

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I’m also an Alumnus and have email and calendar data in Google. What should I do?

You may transfer this data to a personal Google account: Transferring data from UConn Google account to a personal Google account

You may export this data to your computer: Using Takeout to Export Google Workspace Data

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titleWhat if I have personal data in my Google Drive?

Personal (non-UConn) data should not be moved into OneDrive or SharePoint.

You may transfer personal data to a personal Google account: Transferring data from UConn Google account to a personal Google account

You may export personal data to your computer: Using Takeout to Export Google Workspace Data If you did not remove the personal data from your storage before the migration, please remove it from OneDrive once you have been notified that your migration is complete.

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titleWhat's happening to Shared Drives?

The data in Shared Drives will be migrated to the OneDrive of the Shared Drive’s creator. From thereinto OneDrive. To learn more about the migration of Shared Drives, please visit: Google Shared Drives - Migration

Once the data is in OneDrive, you can move or copy the data to SharePoint (for departmental data), or re-share it from your OneDrive (for personal data). For more information about OneDrive vs. SharePoint, see: Comparing File Storage at UConn

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titleWhat happens to my course content in HuskyCT (Blackboard)?

If you have links in your course(s) to files in Google Drive, you will need to recreate the links in your course(s) after your files are moved to OneDrive.

If you would like help with this process, please reach out to the Technology Support Center at techsupport@uconn.edu.

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titleWhy can't I poke at my "GDrive" folder before the migration is done?

Any alterations to the “GDrive” folder or its contents before receiving the “all clear” from ITS will result in a mismatch between Google Drive and OneDrive and cause subsequent migrations of your files to fail. This will also slow down other ongoing migrations. Please read “What is the full migration process?” above for more context.

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titleWhat files will not be migrated?

ITS can only migrate files in your Google Drive, and with some limitations:

  • Google Photos cannot be migrated, as they are not stored in Google Drive

  • Files over 15 GB cannot be migrated automatically and must be moved manually

  • Shortcuts to other files will not be migrated

: File Migration: What will and what won't migrate

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titleWhy would something fail to migrate?

A file may fail to migrate for any of the following reasons:

  • File size: We can only migrate files under 15 GBFile location: Files saved outside of your Google Drive (e.g., images in Google Photos) aren’t reachable by our migration tool

  • File/folder path length: OneDrive and SharePoint can only hold file paths up to 400 characters, while Google Drive allows for much longer path names

  • Scan results: Unusual file types can be identified by our scan as potential malware and not moved automatically as a preventative measurePermissions issues: If a file is shared with you but you do not own it, it will only migrate to the OneDrive of its owner, who will need to re-share it with you.

To learn more, visit: Google Migration Error Codes - Explained

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titleWill sharing/permissions migrate?

No; if you had shared a document in Google Drive, you will need to re-share it from Microsoft after the migration is complete.

You may want to create a record of the files that have been shared with you in Google. To do so, please follow this guide: Create Record of Files Shared with me in Google

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titleWill hyperlinks still work after migrating a file?

Most hyperlinks will still work after the file is migrated, depending on the type of link:

  • Links within a document:

    • If a document has a link to another location in the document (e.g., a hyperlinked Table of Contents), those links will still work after migrating.

  • Links to outside resources:

    • Hyperlinks to something outside of a document (e.g., a hyperlink to www.uconn.edu) will still work after migrating

  • Links to other documents being migrated:

    • Hyperlinks to other documents in a UConn Google Drive will not work after migrating. These links will need to be updated with links to the files' new Microsoft locations.

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