Date
Attendees
Goals
Review Communication Plan progress (Shilpa)
- Review DR Overview (Bruce)
- Review External interfaces matrix / plan (Dave)
- Review target dates for all the above, along with other deliverables.
Discussion items
- Reviewed the Communications plan that Shilpa has in progress. This includes lists of contact info for various participants. Following comments / questions came up:
- RE: the university Public Safety dept - How do we get status updates and eta re: an outage or emergency? Who should we communicate with during a DR event? Does Public Safety need to be informed of a DR event, or is this just an FYI for them?
- RAVE - will RAVE be involved in any way? Is there anything they can provide that would be a value-add to our procedure / plan? Who is the buyer who manages RAVE?
- UITS - when would we communicate with UITS, and with whom? How would we get updates from UITS re: an outage they are handling? (can Pam help with this?)
- Can the UITS Help Desk assist us in communications to the University KFS User community?
- Finance Systems team: need to add Dave, Bruce and Lan to the list. maybe also Rob (although he is not directly involved in KFS, but he made need to know status)?
- we agreed that we should not put system or server user ID's or passwords within the Communications Plan. Only host codes for conference #'s that may be used for DR purposes, and similar access facts.
- Shilpa will have a revised version by end of this week.
- Reviewed the Overview Process Flow document that Bruce has in process.
- confirmed that by "Finance Sys team" we mean Brett's team (Mike, Bruce, Dave, Lan, Rob, Raj)
- for KFS DR failover - After UITS-KFS and FIN-Sys teams validate the DR environment, there should be a step for user SME's to do their validation of DR, before communicating to the broader University KFS user group.
- Budd Bldg outage - possible alternate locations are: the Training Room at Chaplin Cottage / Depot campus; the Purchasing Bid room at Central Warehouse. Both contain PC's and space available for 12 or more personnel (total of Pam's and Brett's teams).
- Bruce will refine and provide revision this week.
- External interfaces matrix (Dave). Dave reviewed his progress. He will continue to work on this with Mike.
- Reviewed the target dates for these deliverables. In order to complete all drafts of deliverables by 8/29, we agreed that we should try to have these drafts farther along by next mtg (8/12) and in completed draft by the following meeting (8/19). Then have Pam and Brett review by end of that week (8/22). Team agreed that the target (8/29) is achievable.
- We also need to begin the draft for the Repository.
- Shilpa has also looked into the Test plans, and feels we can use some of what is used for the current DR testing.
- We recognize that the Departmental Responsibilities will be defined as we further define the base plan.
- We agreed to send out further revisions as we have them ready, so other team members can review them and provide comments more quickly.
| Time | Item | Who | Notes |
|---|---|---|---|
Action items
-
Check with Public Safety re: how we should communicate an outage to them, also how they can provide us updates and eta's during an event. by next meeting (Bruce Lindemann (Deactivated))
- Contact Buyer for RAVE to see if there's anything RAVE can help with. (Bruce Lindemann (Deactivated))
When do we communicate with UITS - their involvement? Ask Pam Kriedeman. by next meeting. (Bruce Lindemann (Deactivated)) - Get DR team backups defined. Check with Pam. (Former user (Deleted))
- Continue working on various plans. (team)