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The transition from Google Workspace to Microsoft 365 for faculty members is a potential change in file storage services. Faculty were already using Outlook for their email service, so they are not as affected as other groups at the university.

Background

Historically, students stored data in Google Drive. UConn is terminating its relationship with Google and now students are joining faculty and staff in Microsoft 365. Previously, Faculty faculty were technically able to store data in the Google Drive account available to their email address although this was not permissible due to the university’s university and State of Connecticut data standards. As a result of the students using Google Drive, many Faculty faculty also stored data in Google Drive in order to reach their students. This issue is now resolved with the students migrating over to 365.

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Data in Google Drive is being transferred into OneDrive. For many faculty, this Faculty will be given the option to have ITS migrated their Google Drive files to OneDrive for them, or they may choose to move the files themselves.

For faculty that choose to have ITS migrate their files, it will be a fairly hands-off process as ITS migrates their data. These faculty will receive email notifications with updates to about the status of the migration timeline and when they can resume their work in 365 on access files previously stored in Google once they receive the all-clear from ITS.Google-specific files will be migrated by ITS as well. The . For these files, the file extension will change so that you can use the files in Microsoft to a Microsoft compatible format (For example, a .gdoc will convert to the Word format, .docx).

Files that are stored in services outside of your Drive storage, like Google Photos, will not migrate and some features, such as links and sharing permissions, will not persist. View the suggested workarounds.Please review what data will migrate: File Migration: What will and what won't migrate

There are situations where ITS is unable to move files on behalf of Faculty faculty where the faculty member will need to step in to take action. If any issues occur during the migration, the faculty member will receive an email notification alerting them to the specific files that were unable to migrate. They can then reference this error code help guide to resolve their issues: Google Migration Error Codes - Explained

Tips for Organizing Data

Now that data is residing in 365, users should notice that the user interface is rather similar to Google Drive, however with more options available to them.

To combat this, ITS created a guideline for storing data in a manner that faculty may follow to keep their course materials organized. This guide is specific to HuskyCT, but it can be followed in the pursuit of tidy file storage even if HuskyCT is not being used For guidelines on how store and share OneDrive files in HuskyCT courses, check out this guide: Adding files from Microsoft OneDrive to a HuskyCT Ultra Course

Shared files

Files that have been shared with you through Google will need to be reshared with you. The same is true for files that you have shared with others. It may prove useful to create a record of the files shared with you, please follow this guide to do so: Create Record of Files Shared with me in Google. Be sure to request access once again to these files once they have moved into 365.

Related Guides

File Migration: What will and what won't migrate

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