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College Scheduler was previously name Schedule Builder. You may see this tool referred to by either name throughout this document, as well as in the Student Administration System.

Advisors can use the College Scheduler tool to generate and share possible class schedules for their advisees in preparation for registration. College Scheduler allows advisors and students to build an ideal schedule based on campus, term, subject, times of day, and desired breaks.

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Using-the-College-Scheduler-Top
Using-the-College-Scheduler-Top

Table of Contents

Launching the College Scheduler through Advisee Details

  1. Log in to your Student Administration System account.

    Instructor-Advisor Homepage in the Student Administration System.Image Modified

  2. Click the NavBar icon.

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  1. NavBar iconImage Added

  2. Click the Navigator button from the menu.

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  1. Navigator menu option in NavBar.Image Added

  2. Click the Self Service tab. 

    Self-Service menu option in after choosing Navigator.Image Modified

  3. Click the Advisor Center tab.

    Advisor Center option in Self-Service menu.Image Modified

  4. Click the My Advisees tab.

    My Advisees option in Advisor Center menu.Image Modified

  5. Click on View Student Details on the student’s row in the My Advisees table.

    View Student Details link for desired student in My Advisees table.Image Modified

  6. In the Advisee Student Center, click the Scheduler Builder link under Academics.

    Schedule Builder link under Academics on Advisee Student Center screen.Image Modified

  7. Click Open

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  1. Scheduler Builder.

    Open Schedule Builder pushbuttonImage Modified

  2. The College Scheduler tool will open in a new tab. Select the appropriate Term followed by Save and Continue.

    Term selection screen under Build Schedule tab.Image Modified

  3. From the list of available options, select the appropriate Campus(es) followed by Save and Continue.

    Campus selection screen under Build Schedule tab.Image Modified

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Building a Schedule for your Advisee

  1. On the following page, information such as Course Status, Sessions, Term, Campuses, and Instruction Modes will display.

    1. To modify any of this information, click the corresponding Change button.

    2. Once you click Change, you will be redirected to the list of available options. Make an appropriate selection and then click Save to return to the Build Schedule page.

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Info

If you are on a mobile device, the Build Schedule page will have the sections listed in the navigation bar.

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Adding Courses

  1. Select Add Course from Build Schedule tab on the College Scheduler homepage.                                      

    Selecting the Add Course button from the College Scheduler homepage allows you to build courses into your schedule.Image Modified

  2. There are five ways to select courses and add them to a schedule, namely by Subject (default), Course Attribute, My Planner, Class Number, or Instructor.

    This represents the search options for the five Add Course modes.Image Modified

    ________________________________________________________________________________________________________________ (info) Regardless of the chosen Add option, once you have completed adding all of your courses, return to the College Scheduler homepage by clicking Go Back To Generate Schedules.

    You can always navigate back to the College Scheduler homepage by selecting the Go Back to Generate Schedules button.Image Modified

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titleBy Subject

By Subject

  1. Adding a course By Subject:

    1. Select a Subject and Course from their respective picklists.                                  

      Identify which Subject and Course combination to select to add to your schedule.Image Modified

    2. After clicking Add Course, your selected course will appear in the Courses list.

      Selecting the Add Course button will save the course to your schedule.Image Modified

    3. Repeat steps above to add additional courses by Subject.

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Expand
titleBy Course Attribute

By Course Attribute

  1. Adding a course By Course Attribute:

    1. Select an Attribute, Subject, and Course from their respective picklists.                       

      Identify which Course Attribute, Subject, and Course combination to select to add to your schedule.Image Modified

    2. After clicking Add Course, your selected course will appear in the Courses list.

      Selecting the Add Course button will save the course to your schedule.Image Modified

    3. Repeat steps above to add additional courses by Course Attribute.

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Expand
titleBy My Planner

By My Planner

  1. Adding a course By My Planner:

    1. Choose an option from the Plan Term picklist.

    2. Using the available checkbox options, you can select all courses or as few as one course to add the course(s) to the term.

      You can select courses that you previously added to your planner.Image Modified

    3. After clicking Add, your selected course(s) will appear in the Courses list.

      Selecting the Add button will save the course(s) to your schedule.Image Modified

    4. Repeat steps above to add additional courses by My Planner.

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Expand
titleBy Class Number

By Class Number

  1. Adding a course By Class Number:

    1. Enter the corresponding Class Number from Dynamic Class Search or Class Search.   

      Identify which Course by Class Number to add to your schedule.Image Modified

    2. After clicking Add Course, your selected course will appear in the Courses list.

      Selecting the Add Course button will save the course to your schedule.Image Modified

    3. Repeat steps above to add additional courses by Class Number.

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Expand
titleBy Instructor

By Instructor

  1. Adding a course By Instructor:

    1. Enter the corresponding Instructor and Course from their respective picklists.            

      Identify which Course by Instructor to select to add to your schedule.Image Modified

    2. After clicking Add Course, your selected course will appear in the Courses list.

      Selecting the Add Course button will save the course to your schedule.Image Modified

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3. Once you have added all desired classes, select Go Back To Generate Schedules to return you to the College Scheduler homepage and review all of your added courses.

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Adding Breaks

The College Scheduler allows you to build breaks into an academic schedule. For example, if the student has a part-time job in the mornings three days a week from 7 – 10:30 am, their job can be included as a break in their schedule, which will generate schedules with classes that begin at 11 am or later on those days.

  1. To add a break, select Add Break.                                                                                                                                     

    Selecting the Add Break button from the College Scheduler homepage allows you to build any needed breaks into your schedule.Image Modified

  2. Indicate the specifics of the break, including times, frequency, and duration of the break sessions, and then select Add Break.

    Define the details of the break that you want built into your schedule.Image Modified

  3. You are automatically returned to the Build Schedule page where you will see the break you added.

    The Breaks are rendered on the College Scheduler homepage.Image Modified

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Generating Possible Schedules

Once courses and breaks (if desired) have been added, College Scheduler can generate possible schedules using the courses and breaks specified.

  1. From the main College Scheduler page, click Generate Schedules under the Schedules section.

    Once you have added your courses and your breaks, select Generate Schedules to produce several possible schedules from which to choose.Image Modified

  2. You may receive a message that College Scheduler was unable to generate possible schedules. If that happens, try adjusting one or more of the courses and/or breaks.

    If there are any time conflicts that prevent College Scheduler from building a possible schedule for you, go back to either Courses or Breaks and try to resolve any conflicts.Image Modified

  3. After making adjustments, click Generate Schedules again.

  4. Click View Possible Schedule next to the options that appear.                                                                     

    College Scheduler will produce one-to-many possible schedules based on the courses and breaks that you added.Image Modified

  5. Review possible schedules until you identify your preferred option.                                                              

    Review the potential schedule permutations using the navigation arrows to scroll through each schedule.Image Modified

  6. Click Validate to inform you of whether the student will be permitted to enroll in the classes you have selected. Reasons for being prevented from enrolling in a class include:

    1. The class has a prerequisite.

    2. There is a reserve capacity (cap) tied to a class.

    3. The instructor requires prior consent before enrolling in the class.

    Select the Validate button to determine if there are any reasons why you won't be able to enroll in a given course.Image ModifiedThe validate action will identify both courses in which you are unable to register and courses in which you will be successfully registered.Image Modified

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Emailing a Potential Schedule to your Advisee

Once you identify a desired schedule is chosen, you can email this potential schedule to your advisee.

  1. From your

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  1. chosen Potential Schedule, click Email.

    Email pushbutton on Viewing Potential Schedule screen.Image Modified

  2. Enter the fields in the Send Schedule via Email modal window that appears. Click Email Schedule.

    Send Schedule via Email modal window including fields for To, CC, From Name, From Email, Student ID, Message.Image Modified

  3. To exit the student’s College Scheduler, close the

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  1. College Scheduler tab in your browser.

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