General Guide

You must have a NetId of an individual that needs to be added to the PS Payroll system. By simply providing a NetId, the system should populate the following 4 fields:

1. Employee #
2. First Name
3. Middle Initial
4. Last Name

Image Added

Of the aforementioned 4 fields, if the First Name and Last Name is not being auto populated, then do not proceed --- the individual to be added is still being processed and has not entered into the “University system”. The other two fields (Employee # and Middle Initial) can come back blank, given the following:

Employee #

If the employee to be added is just joining the University (or their paperwork is being processed etc.), there is a possibility that the Employee # field might not return anything… in the past, what Tammi had done was to provide a “dummy” Employee # and then once that information was in the “University system” Tammi would go back into that individual’s record and make the correction.

Middle Initial

Some individuals just might not have provided middle name/initial to HR? (at least that’s my guess… I will amend this in the online documentation, if incorrect)

...

Guide for adding PS team member Dawn:

1. When adding Dawn, simply provide her NetID---this will auto fill four fields. Each field needs to be “checked” by clicking on the “Check mark” as shown in the screenshot below:
   
   
   
   
2. Provide an arbitrary value for Badge Number
   
   
3. Specify her hire date (I used 01/01/2002 --- for all Administrative staff, this value is insignificant, as admin staff do not have time cards within the PS Payroll System)
   
   
4. Access Level should be kept as “Admin”
   
   
5. Contract either NP-3 or NP-5 is fine… similar explanation as #3, above, applies
   
   
6. Record Number value can be any numerical value… similar explanation as #3, above, applies.
   
   
7. Provide “Administrative Assistant” as her rank, with division value of “Administrative”
   
   
8. Lastly, K-9 handler as “No”

...