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titlePlanning Accessible Events

Event planners must follow university policy and provide accommodations for people with disabilities. The Office of Institutional Equity has put together guides to help event organizers prepare for events. Please view the complete guides on their Planning Accessible Events webpage.

UConn Guidelines for Accessible Events

  • For those planning events, here is a guide to help work through that planning.

Accessibility Statement and Publicity / Marketing

Responding to Requests

Sign Language Interpretation and CART

Emergency Procedures

When publicizing and communicating an event, make sure to clearly convey all essential details like date, time, location, as well as how a remote participant should request an accommodation. The event planner or organizer should include something like the following on every communication leading up to the event:

If you require an accommodation to fully participate in this event, please contact NAME OF PERSON at PHONE and/or EMAIL by DATE.

Please review all information provided by OEI on their UConn Guide for Accessible Events.

For a livestream event, if you are unsure about remote participant accommodation needs, then you should assume that Live Captioning for the hearing impaired is needed.  If you publicized appropriately and did not receive an accommodation request for this, you can stream without Live Captioning.

Fortunately, UConn has a service for Live Captioning if needed.  UCIS has a no-cost Communication Access Realtime Transcription (CART) service that can be used upon request: Request Services | UConn Communication Access and Interpreting Services

Resources for Planners

Office of Institutional Equity

The Office of Institutional Equity serves as the University’s primary ADA Compliance office and can support event planners in their provision of accommodations for participants. OIE can consult on types of accommodations, historical perspective and other facets of event planning.
Contact Office of Institutional Equity
Email: equity@uconn.edu
Phone: 860-486-4957

UConn Communication Access and Interpreting Services

UConn Communication Access and Interpreting Services provides CART or captioning services for the university and its events.
Contact UConn Communication Access and Interpreting Services
Book Services
Email: ucis@uconn.edu
Phone: 860-486-202

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titleIT Accessibility Articles and Tools to Assist in Creating Accessible Digital Content

Accessibility Training: Upcoming Workshops

ITS has an extensive collection of KB articles to help assist you with making your digital content “accessible”. Please visit their IT Accessibility page for the complete collection.

https://uconn.atlassian.net/l/cp/RJvaGvfZ

Here are some selected articles (click above for all articles):

PowerPoint Accessibility https://uconn.atlassian.net/l/cp/VaoZuXvS

Live Captions Using PowerPoint Present Live
How to Create Accessible PowerPoint Presentations

Media and Multimedia Accessibility https://uconn.atlassian.net/l/cp/0ntWupGA

Kaltura Captioning
YouTube Captioning
3Play Media Captions (professional captioning for a fee)
Accessible Digital Signage Guide for Videos (for UConn Carousel Digital Signage)

Video Conferencing Software Accessibility https://uconn.atlassian.net/l/cp/L0tf0RYv