UConn SharePoint sites can have external members. An “external user” is anyone who is not using an Students, faculty, and staff may add people who do not have a “@uconn.edu” email address ; this includes UConn Health Center (UCHC) and UConn Foundation.
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to their SharePoint site for real-time collaboration.
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The external user needs to have a Microsoft account in order to edit files or add their own to the SharePoint site. Microsoft accounts can be created and used for free until the user needs more cloud storage. Your data as a UConn user does not count against an external user’s storage quotato use Microsoft 365 apps. Both paid and free Microsoft accounts will allow them to collaborate on UConn files; your files, and files uploaded by the external user, are held within the storage that UConn pays for. Ensure that you invite external users by the email address they have associated with their Microsoft Account. |
Adding external users
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Navigate to s.uconn.edu/sharepoint and click on your SharePoint site. Click the Settings gear icon in the upper right. It may take a moment for this icon to load.  Image RemovedClick Site Permissions.  Image RemovedClick Advanced permissions settings.  Image RemovedClick on the group in which you would like to add users. Owners can make administrative changes to the site and add/remove users. Members can add, edit, and delete files. Visitors can only read/view files.
Click on New and then Add Users.  Image RemovedType out the email addresses of those you would like to add to your SharePoint site. Click Share when you are done. You may close this popup window nowIn the top-right corner, click on # Members. Note that it may instead say Site Access.  Image AddedClick on Add members. Click on the go to Outlook link that sites in the first paragraph.  Image AddedThis will open up the People app associated with this SharePoint site. Click on Add members in the top ribbon.  Image AddedType in the email addresses that you would like to invite. When you are finished typing in addresses, click Add at the bottom of this window.
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Alternate: Add Users by having them Request Access
If you would instead like your users to request access to your SharePoint site, you can follow these instructions.
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Navigate to s.uconn.edu/sharepoint and click on your SharePoint site. Highlight the URL in your browser in order to copy your site URL. Copy up to the end of the name of your site between the two slashes, as shown below.  Copy this link and send it to your users. When they clink on the link, they will be brought to a UConn log in screen. They must type in their email address that is associated with their Microsoft account. Once they sign in, they will have the opportunity to type a message before they click on Request Access. Note that they cannot request access to a subset of the data on the site, they must request access to the entire site. You will receive an email notifying you of their request. If they should have access to the entire site, you may grant it from this email If they should only have access to a subset of the site’s data, please view this guide: Users Request Access to SharePoint Folder.
Once you have granted them access, you are done.
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Remove existing external members
Removing members is a very similar process to adding them; you must visit the Group in Outlook.
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Navigate to s.uconn.edu/sharepoint and click on your SharePoint site. Click the Settings gear icon in the upper right. It may take a moment for this icon to load. Image RemovedClick Site Permissions. Image RemovedClick Advanced permissions settings. Image RemovedClick on the group in which you would like to remove users. Check the check boxes of the users you would like to remove. Click on Actions and then Remove Users from Group.  Image RemovedClick Ok in the popup window.In the top-right corner, click on # Members. Note that it may instead say Site Access. Image AddedClick on Add members. Click on the go to Outlook link that sites in the first paragraph. Image AddedThis will open up the People app associated with this SharePoint site. Look at the list of Members, and click on the X to remove someone.  Image Added
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Help guide to send to External Users
Join SharePoint as an External User
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