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When Reviewing requisitions please confirm the UConn Point of Contact line is filled out on each requisition. This should be the department that the order is being purchased for. The reason for this change is to ensure the proper department comes up on the requisition reports Michelle Cahill sends weekly.
Receipts:
Ensure the quote(s) and attachment(s) amounts match the amounts being requested for disbursement. If they do not match, reach out to the requester to see if there are additional attachments not included on the requisition.
If the requisition is being paid in a currency that is not USD, please make sure there is an attached exchange rate calculation for the date of the transactions being reimbursed and from the requested currency to USD.
Alternate Payment Method:
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Anyone being paid an honorarium or travel reimbursement should not be affiliated with UConn.
This means that they cannot be a student, faculty member, or staff member. This can be someone who previously worked at the University and no longer does, or someone with breaks in service (i.e., an adjunct doing consulting work over the summer while not teaching).
If someone is receiving both an honorarium and guest travel reimbursement, they must be split into two separate lines with different object codes listed. This is a requirement for reporting purposes to the state/IRS.
Honorariums should not be on a guest travel form—needs to be a DV or Goods & Services depending on the amount. Anything over $2,500 for honorariums and travel reimbursements combined need to be on a Goods & Services forms.
Backup for honorariums and guest travel portions should be attached to the procurement form.
Specific Commodity Codes:
Reimbursement – 604
Speakers and Honorariums – 157
Specific Object Codes:
Non-Employee Reimbursements – 7645
Speakers/Lectures – 6652
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