UConn SharePoint sites can have external members. An “external user” is anyone who is not using an “@uconn.edu” email address; this includes UConn Health Center (UCHC) and UConn Foundation.
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“External Sharing” is required to add external users to a SharePoint site. Reach out to techsupport@uconn.edu to turn on external sharing for your SharePoint site. If “external sharing” is not enabled, you are still able to add external users to the Members list, but they will not be able to access the site. |
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The external user needs a Microsoft account in order to join the SharePoint site. Microsoft accounts can be created and used for free until the user needs more cloud storage. Your data as a UConn user does not count against an external user’s storage quota. |
Adding external users
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Click on Add Members.  Image RemovedNavigate to http://outlook.com and sign in with your UConn email and NetID password. In the left-hand menu, click on the Groups icon. This icon has three people shown.  Image RemovedFind and click on your SharePoint site name in the list of Groups.  Image Removeds.uconn.edu/sharepoint and click on your SharePoint site. Click the Settings gear icon in the upper right. It may take a moment for this icon to load.  Image AddedClick Site Permissions.  Image AddedClick Advanced permissions settings.  Image AddedClick on the group in which you would like to add users. Owners can make administrative changes to the site and add/remove users. Members can add, edit, and delete files. Visitors can only read/view files.
Click on New and then Add Users.  Image AddedType out the email addresses of those you would like to add to your SharePoint site. Click Add Share when you are done. You may close this popup window now.
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Navigate to http://outlook.com and sign in with your UConn email and NetID password. In the left-hand menu, click on the Groups icon. This icon has three people shown. Image RemovedFind and click on your SharePoint site name in the list of Groups. Image RemovedClick on the Members tab. Look to the right of the name you wish to remove from the list. Click on the X to remove this users.uconn.edu/sharepoint and click on your SharePoint site. Click the Settings gear icon in the upper right. It may take a moment for this icon to load. Image AddedClick Site Permissions. Image AddedClick Advanced permissions settings. Image AddedClick on the group in which you would like to remove users. Check the check boxes of the users you would like to remove. Click on Actions and then Remove Users from Group.  Image AddedClick Ok in the popup window.
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