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Old Version 3

New Version 4

Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes	Jira	Complete?
Purchasing-Accounts Payable-Vendor Maintenance
Billing Address			Micah
Capital Asset System State		Test search criteria. Able to edit	Alton
Capital Asset System Type			Micah
Carrier		Test search criteria. Able to edit	Alton
Delivery Required Date Reason			Micah
Electronic Invoice Item Mapping		Test search criteria. Able to edit and copy	Alton
Item Reason Added			Micah
Item Type		Tested search criteria \. Able to edit and copy	Alton
Method of PO Transmission			Bruce
Negative Payment Request Approval Limit			Bryon
Organization Parameter			Bruce
Payment Request Auto Approve Exclusions			Bruce

Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes		Complete?
Purchase Order Batch Defaults		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Contract Language		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Quote Language		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Quote List		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Quote Status		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Type		tested add, copy, edit, search	Bruce

Y 4/4/23


Purchase Order Vendor Choice		tested add, copy, edit, search	Bruce

Y 4/4/23


Receiving Address			Bruce

Y 4/5/23


Receiving Threshold		tested add, copy, edit, search	Bruce

Y 4/4/23


Recurring Payment Frequency			Bruce

Y 4/5/23


Recurring Payment Type			Bruce

Y 4/5/23


Requisition Source		tested add, copy, edit, search

- all worked

Bruce

Y 4/4/23


Sensitive Data		tested add, copy, edit, search

- all worked

Bruce

Y 4/4/23


Vendor Stipulation			Bruce

Y 4/5/23



Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes	Complete?
Vendor Maintenance		Not sure how important the Export Options are below.
Address Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/7/23


Campus Parameter		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/7/23


Chapter 3 Status		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/7/23


Chapter 4 Status		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/7/23


Commodity Code			Alton or Micah

Y 4/7/23


Contact Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/7/23


Contract Manager		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23


Cost Source		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23


Ownership Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23


Ownership Type Category		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23


Payment Terms Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23


Phone Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Y 4/11/23



Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes	Complete?
Shipping Payment Terms		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Shipping Special Conditions		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Shipping Title		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Supplier Diversity		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Vendor Inactive Reason		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Vendor Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (4/17/23)


Vendor Hold Code

Alton or MicahYes (4/17/23)Vendor Exclusion

No data in the system for this.

8/15/23 this is not a separate process. not needed.

N/A

Vendor Exclusion Debarred Unmatched

Alton or Micah

8/15/23 debar flag is tested within Vendor maint. exclude and unmatched not used.N/A


W-8 Type		The Export Options for this item only includes CSV. No XML or Spreadsheet option. Same as Monsters.	Alton or Micah

Yes (5/9/2023)

~~Purchase Order Upload (XML)~~ignore - replaced by HuskyBuy interfaceN/A~~Purchase Order Upload (CSV)~~ignore - replaced by HuskyBuy interfaceN/A~~Electronic Invoice Upload~~ignore - replaced by HuskyBuy interfaceN/A~~Electronic Invoice Test File Generation~~ignore - replaced by HuskyBuy interfaceN/A~~Vendor Exclusion Upload~~ignore - replaced by HuskyBuy interface

N/A

~~Huskybuy classification CSV Upload~~N/A

Under Vendor > Administration

ignore
Brett - Is this on our list to externalize to KFS and put in Financial Web APIs?N/A

this section removed as it is now handled by Husky Buy. see test 1 for the former contents

Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes	Complete?
PDP / Check Maintenance
Accounting Change Code	Medium		Brett/ Micah

Yes, 5/2/2023

ACH Bank

Medium

Brett/ Micah

Yes, 5/2/2023


ACH Transaction Code	Medium		Brett/ Micah

Yes, 5/2/2023


ACH Transaction Type	Medium		Brett/ Micah

Yes, 5/2/2023


Customer Profile	Medium		Brett/ Micah

Yes, 5/2/2023


Disbursement Number Range	Medium		Brett/ Micah

Yes, 5/2/2023


Disbursement Type	Medium		Brett/ Micah

Yes, 5/2/2023


Format Checks/ACH	High

Sequence # for the Process ID seems to be out of order/reset. Process will not finish and had to be cleared. Opened Jira.

Brett/Bruce

Y 7/25/23


Format Reset	High		Brett

Yes 7/5/2023


Format Summary	High

Screen mostly works except if you do

test doing a search on process id and try to return value.

Opened a Jira for that

was previously fixed.

Brett/Bruce

7/25/23used chn08005 - feature was not available for user,



Maintenance/Reference/Admin eDoc	eDoc code	Comments	Assigned To	Notes	Complete?
Payee ACH Account	High	Search results match PRD. No option to create/edit.

Batch Bypass Indicator is a filter field available in PRD but not sandbox.

ahl05001 worked

Bryon

Y

4/7/23

Payee Type

Medium

Search results match PRD. No option to create. Editing was successful.

use btp98001 - did not need

Bryon

able to edit successfully. cannot create new but this is not available in KFS-UAT either.Y

4/7/23

Payment Bank History

Medium

Search results match PRD. No option to create/edit.

use

btp98001 - did not need

btp98001

Bryon

~~can't edit or create new,~~

view only - works same as KFD-PRD

Y

4/7/23

Payment Change

Medium

Search results match PRD. No option to create. Editing was successful.

use btp98001

Bryon

able to edit successfully. cannot create new but this is not available in KFS-PRD either

Y

4/7/23


Payment File Batch Upload	Medium

5/3 (bruce): tried to upload a Concur xml file. Payee is in the payee file and was able to see prior payments (search for pmts). upload failed with 'customer not found' error. payee was not in Person file. not sure if this requires a Jira ticket?
7/5 - Still Broken - Looks like there is a problem between the chart and campus change that they did. Opened Jira.

Brett/Bruce

Y 8/16/23


Payment Spreadsheet Upload	Low	used for settlement and one off payments	Bruce
Payment

Terms?

Terms Type

Medium

Search results match PRD. Able to create/copy/edit/deactivate. Tested with Payment Request.

Bryon

can edit OK but can't create new. SAME AS 5.3

Y

4/11/23


Payment Status	Medium	Search results match PRD. No option to create.

should we create JIRA for description length - although works the same in UAT, 5.3

5/3 (bruce): I retested in both sandbox and UAT. got the same exception error when entering description GT 25 char. No warning msg was given. re-entered w/ 25 char. and that went final. No "Create" function is in UAT. I'm passing this since it works that same way as current. If a longer description is needed, we can create a ticket for KualiCo, but since we've been ok with 25 char. limitation so far, that should be OK.

Bryon

Bruce retest

can edit OK but can't create new. Also, description limit is 25 char but does not check for that in entry.

causes exception error.

But is SAME AS 5.3

Y

5/3/23


Search for Batch	High

In sandbox, this search includes Campus in the lookup instead of Chart. AlexY 7/24/23


Search for Payment	High

In sandbox, this search includes Campus in the lookup instead of Chart. It also includes Disbursement Bank Code as a searchable field.AlexY 7/24/23Alex/

Stack trace when initiating. 5/25: OK - submitted eDoc fine, went to final status w/ no issues.

Bruce

Y

5/25/23


Check Reconciliation Bank Upload	High

Gateway timeout when adding file.

voided checks

marked checks as stale

tested scenario where check # or amount provided does not exist.

Alex

Maintenance/Reference/Admin eDoc

eDoc code

Comments

Assigned To

Complete?

Purchasing Administration