UConn faculty and staff may attach their OneDrive SharePoint files to outgoing Outlooks emails. This method is akin to the well-known method of attaching a file to an email.
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ITS recommends that you instead use the Share link option by following this guide: Send OneDrive SharePoint Items in Outlook - Encrypted File Transfers The method of sharing in the guide linked above generates a link to the item, it does not send the recipient(s) the file itself. Creating a link ensure the file remains encrypted; the recipient will need to sign into their Microsoft account in order to view/edit the item. When the user opens the file, you are both editing the same file while changes are saved to a single file on your OneDriveSharePoint. If you are working on the file at the same time, you will see updates by each user as they are typed. |
The method shown on this guide will send an unencrypted version of your OneDrive SharePoint item.
This file will be separated from your OneDriveSharePoint; any updates made to the attached file will not be reflected in your file in OneDriveSharePoint. This method uses no more security than a regular, secure Outlook email.
To send the
...
SharePoint file as an attachment
Open the Outlook application on your computer.
Click New Email.
Compose your email as you normally would.
Select the Insert tab.
Click Attach File.
Click Browse Web Locations.
Select OneDrive - University of Connecticutthe appropriate Site to share from.
If you have multiple Sites listed and are unsure of which is which, click on one of them and you will see the recently accessed files on that Site. That should help you narrow down which is which.
Wait a second for a popup window to appear.
In the popup window, find the file you wish to share and select it by clicking on the file once and then clicking on Open.
Click Insert.
Choose Attach as a copy to send a discrete copy of the file.
Send the email.