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UConn users Faculty, staff, and students can share OneDrive files and folders with others both inside and outside of the organization.

Sharing a File or Folder

Files and folders are shared in the same manner; follow these instructions for either.

From File Explorer (or Finder)

1. Open either File Explorer or Finder

2. Find the item on your computer, within your OneDrive folder, that you would like to share.

3. Right-click → Share

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4. Continue at Step 3 below.

From the Web Client (website)

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Navigate to https://uconn-my.sharepoint.com/ and sign in with your UConn email address and NetID password.

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Find the item (file or folder) that you would like to share.

1. You may use the website interface (web portal) or your computer’s File Explorer (Windows) / Finder (MacOS).

   1. Website

      1. Navigate to your OneDrive web portal if you would like to use the website.

      2. Find the item that you would like to share and click on the Share button

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   2. Item on Computer (synchronized OneDrive folder)

      1. Find the item on your computer, within your OneDrive folder, that you would like to share.

      2. Right-click → Share

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(Continue here) Before entering recipients, consider how much privilege they should have. Click on the pencil icon to:

1. allow editing on the item

2. restrict recipients to view-only

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Decide how you would like to share the item.

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files directly from Office 365 applications such as Word, PowerPoint, or Excel.

1. With a Microsoft365 program (Word, Excel, PowerPoint) open, and viewing a file, click the Share button in the top right.
   

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2. Type in the email of the user(s) you want to share with.

3. Click on the Pencil icon to alter their permissions on the file.

   1. If you want them to only have view access (they cannot edit the file), choose Can view

   2. If you want them to be able to edit the file(s), choose Can edit

   3. If instead want to share this file as a link posted on a webpage, click on Copy link.

      1. Anyone with the link will create a public link that anyone can click on and use

         1. Use a password if the files are in any way sensitive.

         2. You may also set the link to expire on a certain day. This will only stop the sharing and will not effect the file(s). Only you will be able to access the file(s) after this date.

      2. People in University of Connecticut with the link is similar to the previous option, however the recipients will need to sign into their UConn

      Office365

      1. Microsoft365 account to access the file(s).

      2. People with existing access can be thought of sending a reminder/notification to the recipients since they already have access.

Attaching Files in an Outlook Email

When composing an email in Outlook, you can attach files stored in OneDrive without having to download them onto your computer.

1. Open the Outlook application on your computer.

2. Click New Email.

3. In the To: field, add all users that you would like to share OneDrive files with.

4. Select the Insert tab.

5. Click Attach File.

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6. Click Browse Web Locations.
   

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7. Select OneDrive - University of Connecticut.

8. In the File Explorer window, select the file you wish to share.

9. Click Insert.

10. To share the file, select Share link.

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11. To manage access, click the down arrow next to a shared file.

Sharing Files Within Office 365 Applications

You can share files directly from Office 365 applications such as Word, PowerPoint, or Excel.

1. With an Office file open click the Share button in the top right.
   

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2. Enter the email address of the users you want to share the file with, and set the permission level they should have.Click Send

   

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