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  1. Open a new email message or make a reply to an existing message that you wish to find meeting times for.

  2. Add required attendees as message recipients and add optional attendees as CCs.

  3. Click the Find Time button in the toolbar at the bottom of the message.

    a screenshot of the find time button in the outlook toolbarImage Removeda screenshot of the find time button in the outlook toolbarImage Added

  4. Adjust the meeting duration and meeting date. Then, select all times that you want to suggest for the meeting. If attendees are unavailable it will be reflected in the times that FindTime suggests.

    a screenshot of the find time window that shows the available meeting timesImage Removeda screenshot of the find time window that shows the available meeting timesImage Added

  5. Click Next.

  6. Enter a location for the meeting and choose whether it will be a Teams meeting or not.

    a find time window with a text box to enter a locationImage Removeda find time window with a text box to enter a locationImage Added

  7. Adjust the poll settings. You can hover over a setting to see more information about it.

    a screenshot of a find time window with all the poll settings shownImage Removeda screenshot of a find time window with all the poll settings shownImage Added

  8. Click Add to Email.

    a screenshot of find time that shows the selected meeting times

  9. A table will be inserted into the email message with the times you selected.

  10. Send the email.

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  1. Open FindTime by going to http://findtime.microsoft.com and signing into the dashboard.

  2. From the FindTime dashboard you can edit the meeting duration, cancel the poll, and adjust poll settings.

    a screenshot of find time dashboard's edit and cancel buttonsImage Removeda screenshot of find time dashboard's edit and cancel buttonsImage Added

  3. Click on the poll name to edit attendees and times.

    a screenshot of find time dashboard with a close up on the meeting title hyperlink

  4. Use the interface to delete suggested times, see how people responded, and edit attendees.

    a screenshot of a find time poll showing available times and how people voted for those timesImage Removeda screenshot of a find time poll showing available times and how people voted for those timesImage Added

Responding to FindTime Polls

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  1. Click the Options hyperlink in the email received.

    a screenshot of the find time table that is inserted into the invitation email. information such as meeting title, organizer, duration, and location are shown.Image Removeda screenshot of the find time table that is inserted into the invitation email. information such as meeting title, organizer, duration, and location are shown.Image Added

  2. A new tab will open with the FindTime poll.

  3. Select which meeting times work for you or suggest a different time.

    a screenshot of the find time poll from an invitee's point of view.Image Removeda screenshot of the find time poll from an invitee's point of view.Image Added

  4. Click Vote to submit your choices.

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