Page Comparison

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Individual Storage

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Note
OneDrive accounts and the files stored in them are deleted when the user leaves the university (e.g. graduation, academic dismissal, or end of employment). For that reason department files should be stored in that department’s SharePoint site.

Individual storage solutions such as SharePoint allow any user within the SharePoint site to access stored documents by default. Shared storage is preferred for collaborating with team members.

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OneDrive allow users to store their documents in an accessible location. By default OneDrive files are not shared, but users have the ability share files for collaboration if they chose.

	OneDrive	Enterprise File Service (

Q: Drive, R

P: Drive)
Access Limitations	Any computer, tablet, or smartphone with an internet connection.	Any computer on a UConn campus. Any computer connected through Direct Access or UConn’s VPN.
How to Access	Office 365 website or through file explorer on your computer.	The

Q: or RR drive: encrypted while stored

P: drive mapped to your computer’s file explorer.
Encryption	Data is encrypted while stored and during transit to your computer.

Q drive: not encrypted.

Not encrypted.
Version History	Automatically creates versions while editing. Can recover the last 500 versions.	Creates short-term version every 2-hours. Short-term versions are replaced by daily, weekly, and monthly versions.
Collaboration and Co-Authoring	Real-time collaboration and co-authoring with team members.	No co-authoring.

Single user edit lock

Cannot share files with other users.
Storage Location	Microsoft’s cloud servers	Storage servers on Storrs Campus
Storage Limit

25

5 TB

Unlimited

75 GB (expandable to 200 GB on request)
Individual File Size Limit	250 GB

16 TB

200 GB
Deletion	Self-recoverable through the

SharePoint site

OneDrive recycle bin.

Recoverable by

ITS.

Creation

Create through Office 365.

Creation request through

ITS.

More Information about

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Accessing SharePoint

Creating a Team SharePoint Site

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OneDrive

Opening OneDrive in a Browser

Setting Up OneDrive on a Computer

Drive Migration Assistant

Individual Storage

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Shared Storage

Shared storage solutions such as OneDrive allow users to store their documents in an accessible location. By default OneDrive files are not shared, but users have the ability share files for collaboration if they chose.

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SharePoint allow any user within the SharePoint site to access stored documents by default. Shared storage is preferred for collaborating with team members.

More Information about

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Opening OneDrive in a Browser

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SharePoint

Accessing SharePoint

Creating a Team SharePoint Site

Syncing a SharePoint Site on a ComputerDrive Migration Assistant