Staff can complete the General Ledger Transfer eDoc in Kuali Financial Systems (KFS).
To proceed,
- Navigate to the 'Accounting' section.
- Select Activities.
- Click on General Ledger Transfer.
- In the 'Document Overview' section, enter a document description. Additional text in the Explanation box is optional: .
- Look up the Accounting Lines for the transaction(s) that you want to move. You can either enter an account number and object code combination and / or a document number.
- Click Search.
- Transactions that have already been moved can't cannot be selected. These will show a GLT Document Number. Results will show all matching general ledger entries:
- Select the transaction(s) you would like to move.
- Click Return Selected. Doing so will populate the FROM side of the Accounting Lines:
- Click on the Scale icon to perform a balance inquiry for this Accounting Line.
- Click on the Refresh icon to refresh the Accounting Line.
- Click on the Copy icon to copy the line to the ' TO ' side of the Accounting Lines.
- Click on the Delete icon to delete the Accounting Line.
- Click the COPY ALL button to copy all ' FROM ' lines into the ' TO ' Accounting Line.
- Click on the Split Accounting Lines icon to split the ' TO ' Accounting Line into two lines.
- To add additional lines, click on the icon again.
- Click on the Split Accounting Lines icon to split the ' TO ' Accounting Line into two lines.
- Adjust the Accounting Line attributes including those for 'Account, ' ' Sub-Account, ' ' Object, ' ' Amount, ' etc.
Copy Down
To copy a change to all accounting lines below it, click on the Copy Down icon (
).You will be prompted to select which attributes you would like to be copied down:.
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