Using Calendar in Outlook for Windows

This article is for faculty and staff who wish to use Calendar to create new appointments, meetings, share a calendar, and create calendar groups in Outlook on Windows.

Creating a New Appointment

1. Open Outlook.
2. Click the Calendar icon in the bottom left-hand corner of Outlook.
3. Click New Appointment.
4. Fill in the appropriate fields for the appointment.
5. Click Save & Close to save the appointment to the calendar.

Creating a New Meeting

1. Open Outlook.
2. Click the calendar icon in the bottom left-hand corner of Outlook
3. Click New Meeting in the top left-hand corner.

4. Fill in the appropriate fields for the meeting.

5. Click Save & Close to save the meeting to the calendar.

Sharing Calendars

1. Open Outlook.
2. Click the calendar icon in the bottom-left hand corner of Outlook.

3. Click the Folder tab, then click on Share Calendar.

4. Fill in the appropriate fields: Recipient, Subject, Details, etc.

5. Click Send to send out an invitation to the recipient.

Creating New Calendar Groups

1. Open Outlook.
2. Click the calendar icon in the bottom left-hand corner of Outlook.
3. Click on New Group in "Groups" section of the ribbon.
4. Click Create a New Calendar Group in the drop-down menu.
5. Name your calendar in the space provided.
6. Click OK.
7. Select the members you would like added to the group.
8. Click OK.

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