Changing Final Grades

This article is for instructors seeking information regarding changing final grades in the Student Administration System, and will provide instructions on how to do so. You can submit Final Grade changes after grades have been approved and posted, as provided in the University By-Laws:

To change final grades,

1. Log in to the Student Administration System. 
2. Navigate to Self Service. 

   1.  Click on Faculty Center. The Faculty Center will automatically display your Teaching Schedule for the current semester.
      
      Click on any image on this page to view at full size. 

3. From the Faculty Center , click the Grade Roster containing the grade you wish to change and click the Grade Roster icon to the left of that section. The Grade Roster for the selected class will display. To be able to change a final grade, the Approval Status must be Approved and Posted.
   
   
4. Click the Request Grade Change link. The Grade Change Request page will display. You can edit the official grades on this page.
   
5. Click the Official Grade drop-down list of the grade you wish to change and select the new grade.
   
   
6. You must enter a Reason for each grade change. Click the magnifying glass to access the list of choices.
   
7. Select a reason. If the appropriate reason is not listed, select Other. When selecting Other, you will be required to enter a comment explaining the reason. The reason and comment entered will be part of the email notification sent to all parties.You may change as many grades as necessary, however, if you are changing multiple grades, you should limit your changes to no more than ten at a time to avoid processing errors.
   
8. When your changes are complete, scroll to the bottom of the page, and click Submit. You must click Submit to process your changes. 
9. When the grade change process was successful, Success will display next to the changed grade. If you receive an error message after clicking Submit, contact the Registrar's Office for assistance at (860) 486-3331.
   
   
10. Repeat Steps 5 through 9 to change additional grades. 

Upon submission, an email is generated to all parties involved which includes: Instructor, Student, Department Head of subject, and Dean's office. The email includes the original and changed grade, the reason for the change, and any comments entered.

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