General:
A Disbursement Voucher is a way to request a check or ACH payment to a vendor for goods sold or services rendered. This can be done manually or via a file upload. The file upload process is an automated process.
Create process:
- Add an entry to the Disbursement Voucher Batch Default Table for the unit code associated with the department requesting the upload. This is needed because the batch disbursement voucher process gets several default values from this table.
- Contact server support to create a directory structure on the server.
- Contact server support to create a script to perform the file transfer, create an associated .done file and to archive the original file after transfer. This script must be provided to Scheduling.
- Request Scheduling to create a Control-M job to transfer the file from batch server to the kuali server, using script provided by server support. Also, needed are job request forms for each job requested. Jobs to be set up in UAT as ad-hoc and production as part of the daily schedule. Verify appropriate emails are sent out indicating the status of the file transfer.
- Add contact information to the KFS Interfaces Page in confluence. Include any documentation or descriptions.