Transferring Controllable and Capital Equipment Between Departments

Staff can transfer controllable and capital equipment between University departments through Kuali Financials (KFS).  

1. Navigate to the Assets page.
2. Click on Asset. 
   
   
3. Enter the UConn decal number (K05021) into the Tag Number field to search for it.
   
   
4. Once you find your asset, click on Transfer in the Actions section to the left. 
   
   

5. Fill in the following fields:

   • Organization Owner Chart of Accounts Code:
     Enter UC.  
   • Organization Owner Account Number:
     Enter the department’s default KFS account number the equipment is being transferred to. 
     
   • Campus:
     Enter the campus location (01 = Storrs, 02 = Hartford, etc.) at which the equipment will be located.
   • Building Code:
     Enter the building in which the equipment will be located.
   • Building Room Number:
     Enter the number for the room in which the equipment will be located.   
     
6. To show acceptance of new ownership, navigate to the Notes and Attachments tab.  
   1. Attach and/or notify of any corresponding documentation between departments for transfer of the equipment.  

7. Click on the ADD button after you have attached your file. 
   Warning: If you do not click the ADD button after attaching your file, your attachment will be lost.

8. Click Submit when you are finished. 
   

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