Completing an Internal Billing Transaction

Staff can learn how to complete an Internal Billing (IB) transaction through Kuali Financial Systems (KFS). 

1. Navigate to Accounting.  
2. Click on Activities.  
3. Select Internal Billing.  
   
4. In the Income section, complete the following fields:  

   • Chart – enter UC.
     

   • Account Number  

   • Revenue Object Code – enter 4XXX.
     

5. Click the Add button.  
6. In the Expense section, complete the following fields:  

   • Chart – enter UC.
     

   • Account Number  

   • Expense Object Code – enter anything from 6XXX to 8XXX.
     

   • Amount
     
7. Click the Add button.  

8. Optionally, complete the Items tab. 

   Info

   The Items tab can be used to identify stockroom items, for example. However, it does not validate against the Accounting Lines total. 

9. If you choose not to complete the Items tab, use the Explanation field on the Document Overview tab instead so that the customer knows why they are being charged. You can also add an attachment if one is available. Internal Billings valued at $5,000 and up must have an attachment for Accounting Office approval.
   

   Info

   Certain University policies (e.g. travel, entertainment, meals, etc.) may require additional documentation regardless of amount. 

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