UConn faculty, staff, and students can use Microsoft Meeting Polls as a scheduling tool to arrange group meetings during a date/time when all participants are available.
It is not required for participants to use a UConn email address or Outlook email address to access a meeting poll, however identity authentication may be required to access the poll (depending on settings set by the poll organizer).
Meeting polls are sent directly via email by the meeting organizer. If you think a meeting poll invitation is missing from your email inbox, contact the individual planning the meeting.
For support creating a meeting poll, visit: Microsoft Meeting Poll
How to vote in a meeting poll
Check your email inbox for a meeting poll invitation. From the window in the email, click Vote.
Once redirected to the meeting poll page, indicate your availability for the meeting times provided. Note: If your outlook calendar is synced with your email address, suggested responses may appear according to your existing availability.
Click Vote.
Your votes have been submitted and the meeting poll will close when all attendees have voted. You will receive an email notification when attendees have reached a consensus and the meeting time is confirmed.
Propose another time or add attendees to a meeting poll
Depending on the settings set by the meeting poll organizer, you may have the option to propose another meeting time or add attendees to the poll.
Abilities to propose another time or add attendees vary depending on the settings set by the meeting poll organizer. If you are unable to perform these actions but wish to add new times or attendees to the meeting poll, contact the individual planning the meeting directly.
How to propose another meeting time:
Go to the meeting poll home page via the link sent in the invitation email.
From the bottom of the list of existing meeting poll times, click Propose another time.
From the pop-up window, enter the date and time of the meeting you wish to add to the poll.
Click Done.
The poll has been updated and all attendees will receive an email notification prompting them to vote on the new meeting time.
How to add attendees:
Go to the meeting poll home page via the link sent in the invitation email.
From the bottom of the list of existing required or optional attendees, click Add required/optional attendee.
From the pop-up window, enter the Name and Email address of the attendee you wish to add to the meeting poll. Click the box to require the attendee’s presence at the meeting or deselect to invite them as an optional attendee.
Click Done.
The attendee has been added to the meeting and will receive an email notification prompting them to vote in the meeting poll.