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Viewing and Granting Class Permissions (Instructors)

Viewing and Granting Class Permissions (Instructors)

Instructors can view and grant Class Permissions in the Student Administration System.

Class Permissions are used for instructor consent classes, over-enrollment, and overriding requisites. This article will provide instructions on how to view existing Class Permissions or grant Class Permissions as needed. You can also use this page to customize which requirements Class Permissions will override.

Both instructors and administrative users with appropriate user security will be able to view and grant Class Permissions.

Class Permissions can override multiple requisites including the following:

  • Closed Class: Allows a student to over-enroll in a full course or take a reserve capacity seat.

  • Requisite Not Met: Allows a student who does not meet the prerequisites or who has a credit restriction due to a previously taken course to register.

  • Consent Required: Allows a student to enroll in a course that requires permission.

  1. Select the NavBar icon in the top right-hand corner. 

  2. Select the Menu option. 

    The Menu option is highlighted in the NavBar

  3. Navigate to the My Schedule page by selecting the following menu options:
    Self Service > Faculty Center > My Schedule  

    The My Schedule option is selected in the Faculty Center menu.

  4. From the My Schedule view, select the Permission Number icon in the Permission Number column of the My Teaching Schedule grid. Because Class Permissions are section-specific, be sure to select the correct section.

    The Permission Number column is highlighted on the My Schedule page in the Faculty Center.

  5. The Class Permission Nbrs page will display within the browser. 

    The Class Permission page is shown.

  6. In the Class Permission Data grid, on the General Info tab, enter the ID of the student seeking permission to enroll.

    1. If needed, select the '+' icon to add a new row and then enter the student ID.

    2. To delete a student’s permission, select the ‘-' icon on the student’s row.

      The General Info Tab is shown in the Class Permission Data grid.

If you allow over-enrollment in the class, be sure that you do not exceed the seating capacity of the classroom.

Do not change the Expiration Date. This date should remain set to the last day to Add/Drop classes.

  1. On the Permission tab, you can customize which requirements a Class Permission will override by selecting or deselecting the appropriate checkboxes.

    The Permission tab is shown in the Class Permission Data grid.

  2. optional On the Comments tab, add notes regarding a specific Class Permission.

    The Comments tab is shown in the Class Permission Data grid.

  3. Select Save to grant the permissions or save changes made to the page. If permissions were added, the student should now be able to enroll in the course.

  4. Once a student uses the Class Permission to enroll in the class, the Status will update to ‘Used’ and the Permission Use Date will populate on the General Info tab. If a student uses the Class Permission but then drops the course, the Status will update to ‘Used then Dropped’.

    The Status and Permission Use Date are highlighted in the Class Permission Data grid.

  5. To download a list of the Class Permissions to Microsoft Excel, select the ‘Download Class Permissions Data Table to Excel’ icon.

    The Download Class Permissions Data Table to Excel icon is highlighted int he Class Permission Data header bar.

If preferred, use the Show All Columns option to view all three tabs at once.

The Show All Columns icon is highlighted in the Class Permission Data grid.