Managing program proposals in CourseLeaf CIM
Overview
Purpose: This article provides instructions for using the Program Management form in CourseLeaf CIM. The focus is on the mechanics of using the system. For information about policies, guidelines, deadlines, and other resources related to submitting program proposals, please see Curriculum Hub. For information about gaining access and logging into CIM, see Accessing the CourseLeaf Curriculum Inventory Management (CIM) System.
Background
The Program Management form is located at uconn-next.courseleaf.com/programadmin/. All active UConn faculty and staff can access the form to review program or proposal information or submit proposals, but only those added to the appropriate workflow roles may approve proposals.
The form includes information about pending and historical program proposals as well as details of programs in the university catalog. CIM is directly integrated with the catalog, so this program information is pulled directly from there, and all program changes approved in CIM are bridged automatically to the catalog.
Searching and Viewing
When you log into the Program Management form, the search results table will include information about all programs. Those with active or recent proposals will include information in the Workflow and Status columns.
Use the search bar to search for programs. The system searches the program name, workflow step, and CIM status (i.e., “Inactive” or “Revised”). The History checkbox allows users to search for the history of proposals (beginning with the 2025-26 academic year) related to a specific program.
Viewing Programs and Proposals
Once you’ve conducted a search and selected the item you want from the list of search results, the details of the program will appear below the search results table. If there is an active proposal related to the program, the details of the proposal including any edits will display. Otherwise, the program is considered to be “at rest,” and the program details will be identical to what currently appears in the catalog.
Programs that are managed via CIM include the following:
Degree programs (both undergraduate and graduate);
Undergraduate minors;
Graduate certificates, including post-master’s, post-baccalaureate, and sixth-year certificates;
Accelerated programs (e.g. “4+1” and “Fast-Track” programs); and
Dual degree programs (as defined in the Graduate Catalog).
Integration with Catalog
When viewing programs in CIM, much of the information presented comes directly from the catalog via CIM’s integration with CAT, the CourseLeaf module used to edit and publish the catalog.
There are six integrations with the catalog, meaning that approved changes made to those areas in CIM will be published in the catalog:
Location
Modality
Learning Objectives
Overview
Requirements
Plan of Study
Program locations, modalities, learning objectives, and plans of study won’t appear in the catalog until the 2026-27 edition is published. Locations, modalities, and learning objectives have been prepopulated in CIM.
Most of the information in the Program Management form will be permanently tied to the program in CIM - only a few fields are proposal-specific.
Submitting Program Proposals
Types of Proposals
The Program Management form can be used to edit or inactivate existing programs or propose new programs. To propose a new program, use the “Propose a New Program” button near the top of the Program Management landing page (see New Programs for important considerations before starting a proposal).
To edit or inactivate a program, first find the program entry using the search feature (see the Searching and Viewing section of this article) and then select the program. The program details will appear below the search results table:
At the top of the details section, you will find a button to Inactivate and a button to Edit the program. There is also a link to Preview Workflow, which will outline the approval steps that will be required for the proposal.
The approval steps required for a program proposal may change depending on the details of the proposal. If you’d like to preview the workflow before submitting the proposal, select “Edit Program,” complete the details of the proposal and then select Save Changes. The form will close and bring you back to the program details, and the Preview Workflow link will show the updated workflow steps.
Inactivating Programs
When inactivating a program, you must indicate whether the deactivation type is a program suspension or program closure. Please see the UConn Curriculum Hub for more information about the types of deactivation and what is required for each.
Editing Programs
When editing an existing program, all of the previously approved details will load in the proposal. See Navigating the Program Management Form for information about the fields.
New Programs
If you plan to propose a new program, you must first submit an Intent Request. You will only be able to submit your program proposal once your Intent Request has been approved. See the UConn Curriculum Hub for more information about what you should include in the Intent Request.
Navigating the Program Management Form
Program Information Section Fields
The fields on the Program Management form use dynamic logic, so the visibility and available options of some fields may be based on the values selected in other fields. For example, the “Degree” field is hidden when the Program Type is “Minor.”
Propose New from Existing Program: Using this option will copy over most details of an existing program to use in the proposal.
Program Type: Select Degree Program, Minor, Dual Degree, Accelerated Program, or one of four types of graduate certificate programs.
Intent Approval (new program proposals only): New program proposals require an approved Intent Request. Select the approved Intent Request from this list. In some cases, it may be appropriate to use the same Intent Request for more than one program proposal, such as a when creating a new Master’s and Ph.D. program in the same field.
Academic Level: Select Undergraduate, Graduate, or Ratcliffe Hicks. The value of this field may be pre-populated based on the program type, and it will be hidden if the program type is Accelerated Program or Dual Degree.
Degree: This field is only visible when the program type is Degree Program. The available values will be filtered based on the academic level.
Department: The department to which the program belongs. For interdisciplinary programs owned by multiple departments, use the “Additional Departments to Review” field to indicate any additional departments. Interdisciplinary programs are shared equally across all departments - the department selected in the Department field is not the “main” or “parent” program - this simply controls which department’s curriculum committee will be first in the approval workflow.
College/School: This field will automatically populate based on the value of the department field. For interdisciplinary programs with departments from multiple schools or colleges, the Additional Colleges/Schools to Approve field must updated manually. There is no need to specify additional colleges/schools if all departments are in the same school or college.
Program Name: The name of the program including the degree type (e.g., “Chemistry Minor,” “Applied Genomics (MS),” “Mathematics (BA/BS).”
Student Admin Plan Code(s): This is an administrative field that is updated by the Registrar’s Office to include all Student Admin plan codes associated with a particular program.
Overview of Program: A brief description of the program containing any information that may be relevant to the committees reviewing the proposal.
Supporting Attachments: Attachments are optional but may be included with proposals if appropriate.
Programs that confirm either a BA or a BS (BA/BS) can be added to the same proposal, but all other programs require separate proposals, including graduate fields of study with both a master’s and a doctoral program.
Accelerated and Dual Degree Programs
Rather than being separate, stand-alone degree programs, Accelerated and Dual Degree Programs represent credit sharing, admissions, and sometimes other agreements between two existing programs. As such, a Related Programs field will become visible when one of these program types is selected.
CIP Code, Locations, and Modalities
All programs (except Accelerated and Dual Degree programs) must have a CIP code as well as published locations and modalities. For more information about these elements, please see the UConn Curriculum Hub.
Accreditation and Licensure Information
See the UConn Curriculum Hub for more information about accreditation and licensure.
Program Requirements
The Program Requirements field is directly integrated with the catalog, meaning that the information in this field will be published directly to the catalog once the proposal is approved, and that this field will be pre-populated with the requirements published in the catalog for existing programs. See Adding and Editing Program Requirements in CIM for more information.
Suggested Plan of Study
Plans of study are distinct from program requirements. Publishing a plan of study for a program in the catalog is optional, but if you’re interested in adding one, please contact registrarcurriculum@uconn.edu for assistance.
Starting Workflow
Once your program proposal is ready to submit for review, you can select the “Start Workflow” button. You can also click “Save Changes” to save your work and close the proposal.
When you submit your proposal, you will be given the option to bundle the proposal with other, related proposals. Please see Bundling Proposals in CourseLeaf CIM for more information about when to bundle proposals and the best way to approach the bundling process.