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Verifying Diploma Name, Address, and Contact Details on the Apply for Graduation Page

Verifying Diploma Name, Address, and Contact Details on the Apply for Graduation Page

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Last updated: Nov 11, 2024 by Lina Anastasio

Students can verify their diploma name, address, and contact details on the Application for Graduation once they have applied for graduation in the Student Administration System. Students should apply to graduate by the fourth week of their final semester for each degree they are completing (or the spring semester for summer graduates).

Students should verify their diploma name and address no later than two days after receiving confirmation that their degree has been conferred.

Navigating to the Graduation Status Page

  1. Log in to your Student Administration System account. The Student Administration System will open to the Student Homepage. 

    Student Homepage

  2. Click the Graduation tile. 

    Graduation Tile

  3. Click Apply for Graduation in the left menu. 

    Left Navigation to Apply for Graduation

  4. The My Academic Programs page will list all of the academic degrees that you are pursuing for your Career(s). If you have already applied for graduation, the Select to Edit slider button is defaulted to No, the Status is Applied for Graduation, and the Edit button is grayed and inactive.

    Apply for Graduation landing page where the page is defaulted as uneditable, and the Status is Applied for Graduation.

  5. For the Degree that has a Status of Applied for Graduation, slide the Select to Edit slider button to Yes which automatically activates the Edit button. Select the Edit button for the program in which you are completing your degree.

    Apply for Graduation landing page where the Select to Edit button is Yes, and the Edit button is active.

  6. On the Step 1: Graduation Term page, you previously selected the Expected Graduation Term when you applied for graduation. You are not permitted to change that value here. If you need to change your Expected Graduation Term, please contact degreeaudit@uconn.edu. Select the Next button.

    On the Step 1 of 5 Graduation Term page, the Next button is highlighted.

  7. On the Step 2: Diploma/Degree Name page, verify your Degree Name. This is the name that you want to appear on both your diploma and in commencement materials. If you want to change or make corrections to the Degree Name shown, select the caret “>” icon to the right of your name.

    If there is no name displayed, use these alternate instructions to modify your diploma name or contact degreeaudit@uconn.edu.

    On the Step 2 of 5 Diploma_Degree Name page, the Name Type is Degree, and the caret is highlighted to make changes to the diploma name.

    1. You will be presented with the Edit Name window. Make the desired changes to your Degree Name and select the Accept button.

      On the Edit Name page, the student can make changes to any part of their name, and then select the Accept button.

    2. You will be returned to the Step 2: Diploma/Degree Name page. Notice that the Name Type field has been updated with your changes. Select the Next button.

      On the Step 2 of 5 Diploma_Degree Name page, the Name Type shows that the Degree Name has been updated. The Next button is highlighted.

  8. On the Step 3: Address page, verify the address that the University should use to send all graduation-related mailings, including your diploma. Your diploma will be mailed to the address you specify here approximately two months after your conferral date. Be sure your Diploma Address is accurate for that timeframe. To edit your Diploma Address:

    1. Select the caret “>” icon to the right of your address.

      On Step 3 Address page, the Address Type is Diploma Address, and the student can edit that address by selecting the caret button.

    2. You will be presented with the Edit Address window. Make the desired changes to your Diploma Address and select the Accept button.

    3. You will be returned to the Step 3: Address page. Notice that the Address Type field has been updated with your changes. Select the Next button.

      On the Step 3 Address page, the Address Type shows that the Diploma Address has been updated. The Next button is highlighted.

  9. On the Step 4: Contact Details page, verify the email address and phone number that you want the university to use to contact you after completing your degree. To edit your Personal Email or Mail/Bill phone number:

    1. Select the caret “>” icon to the right of your email address or phone number.

      On Step 4 Contact Details page, the student can edit their Email or Phone Number by selecting the caret icon.

    2. You will be presented with the Edit Email or Edit Phone window. Make the desired changes to your contact details and select the Accept button.

    3. You will be returned to the Step 4: Contact Details page. Notice that the Email or Phone field has been updated with your changes.

  10. On the Step 5: UConn Survey page, edit your responses if desired.

  11. On the Step 6: Submit page, select the Submit button to save any changes you have made.

    The Step 6 Submit page shows the Submit button highlighted.

  12. You will be asked to confirm the submission. Select the Yes button.

    The pop-up window shows that Yes has been chosen for the OK to proceed with the Application for Graduation submission question.

If you receive a message that states “One Phone number must be checked as Preferred” upon submission, you must do the following to successfully edit your application for graduation:

Modal window with message 'One Phone number must be checked as Preferred.'

  1. Select OK. You will be returned to the Step 6 Submit page.

  2. Navigate back to Step 4 Contact Details and select the caret “>” icon to the right of your phone number.

  3. In the Edit Phone window, select the Preferred checkbox and select the Accept button.

    The Edit Phone window is shown with the Preferred checkbox selected and the Accept button highlighted.

  4. Navigate back to Step 6 Submit and select the Submit button.

  5. You will be asked to confirm the submission. Select the Yes button.

  1. You will be returned to the Application for Graduation page.

    Student is returned to the Apply for Graduation page where the Status is Applied for Graduation and the page is uneditable (default mode).

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