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Create a SharePoint Security Group

Create a SharePoint Security Group

Students, faculty, and staff can create Security Groups to apply to SharePoint sites in which they are the Owner of. A single group can be granted specific permissions across different SharePoint sites.

A “Security Group” is a custom SharePoint group that can be used across multiple SharePoint sites. If you need a custom group for only one site, please review the Create SharePoint User Group guide.

Create the group

  1. Visit https://myaccount.microsoft.com/groups/ and click on Create Security Group.

  2. Be sure to give the group a unique and practical name, as you will need to search for it in the Global Address Book when applying it.

  3. Choose the appropriate policy for the group.
    You likely do not want the “open to join for all users” option, as anyone at the university will be able to join the group and use the permissions you have granted to the group.

  4. After you have created the group, you will be brought to the group details page. Click on the Members tab to view the members.

    Click on Add to add people by their email address to your new group.

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Grant permissions to the group

Navigate to s.uconn.edu/sharepoint and click on your SharePoint site.

To grant this group permission to a specific folder

  1. Find the folder and right-click to Share the folder.
    This will send an email notification to everyone in the group. Skip to Step 4 if you do not want to email the members.

  2. In the recipient field, type in the name of your group.

    image-20251120-224056.png

  3. Chose if the group should have Edit or Read privilege, and the click Send. You are done.

  4. If you do not want to have an email sent to the group, close the Share window and again right-click on the folder and click on Manage access

    1. At the top of the popup window, click on the ellipsis and click on Advanced settings.

    2. Click on Grant Permissions in the top-left corner and in the popup window, click on SHOW OPTIONS and uncheck “Send an email invitation”.

    3. In the recipient field, type in the name of your group and click on Share to finish.

To grant this group permission to a whole site

  1. Click the Settings gear icon in the upper right. It may take a moment for this icon to appear.

  2. Click Site Permissions.

  3. Click Advanced permissions settings.

  4. You can now see the site’s Groups.
    Click on the group that you would like to add your Security Group to.

  5. Click on New to add new members to the group

  6. Click on SHOW OPTIONS and uncheck “Send an email invitation” if you do not want to email the users.

  7. Type in the name of your security group in the recipients field and click Share to finish.

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