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Tags

Tags

Only Available to Calendar Admins

Think of Tags as additional categories to organize your events. They should not be used like hashtags, so please do not add a long list of related words and variations.

Instead, strategically plan out Tags which help you organize your content and aid users in narrowing down events of interest. Tags can also be used to create specific feeds of events on UConn websites.

Examples

  1. The Department of Literatures, Cultures, and Languages might create tags for each program within the department, including Chinese, German Studies, and Italian.

  2. Every sporting event is assigned an Event Type of Athletics & Recreation. Games for football are then tagged Football, so users can more easily find just football events.

  3. The Writing Center offers a series of tutoring events. They assign an Event Type of Academic Support and add a Tag for Tutoring. They can use these fields to feed tutoring-only events on the tutoring page of their website.

Global Tags

Global Tags are added by our system admins and available to all calendar administrators in the system. They are typically limited to topics/words that we believe will be useful to multiple units/calendars.

If you have a tag that would be useful to others, please share it with us by emailing eventscalendar@uconn.edu.

Calendar-Level Tags

Calendar administrators can create tags that are only available for their own calendar.

Starred Tags

If you ‘star’ tags in your calendar, they will be displayed on your calendar’s main page.

Example

The Mathematics Department starred their tag, Algebra Seminar.

When there are upcoming events marked with this tag, it will now show on the Mathematics Department’s calendar [https://events.uconn.edu/mathematics-department/] under Tags.

Starred Tags will only show if there are events marked with the tag. If there are no events marked with Algebra Seminar, it will not show on the group’s events page.

Date & Time

Required Field

An Event Date is required for all events and will remain red until a date has been selected.

Please note the Start Time of your event when appropriate.

Additional Options

Only Available to Calendar Admins

All Day

Checking the All Day box will remove the Start Time field from your event.

Add Ending Date & Time

Checking this box will add Ending Date and Time fields to your event.

Multi-Day Events – If you check the All Day field, the next box will convert to just Add Ending Date. You can then note the starting and ending dates of an event, without having to specify hours. This is a great option for multi-day events like HuskyWOW and conferences.

Repeating Event

Check the Repeating Event box to create a customized repeating pattern for your event. Options include:

  • Daily

  • Every weekday (Monday to Friday)

  • Every Monday, Wednesday, and Friday

  • Every Tuesday and Thursday

  • Weekly

  • Monthly

  • Yearly

Repeating Event Tips

  1. You can set an end date or limit the repetition to a certain number of occurrences.

  2. Look for additional settings that appear under the Weekly, Monthly, and Yearly options that allow you to customize your event.

  3. If your repeating event series doesn't end exactly on the date you've selected, the series will instead end on the closest date to the one you've selected without going past it.

Summary

Only Available to Calendar Admins

The Event Summary is displayed prominently in event listings, allowing users to quickly identify events they might be interested in. For quick comprehension, please limit summaries to 1-2 sentences.

See the Event Description field for more space to share expanded details about your event.

Location

Locations are buildings, common spaces, theaters, athletic fields, outdoor spaces, and more.

Key UConn Locations have been preloaded into the Events Calendar for quality purposes and ease of use. You can find these locations by simply beginning to type in the name of the location.

Add New Location

Only Available to Calendar Admins

If your event’s Location has not been preloaded into the Events Calendar, but you think it would be a useful location for the community, please email eventscalender@uconn.edu to make a request.

Calendar administrators can also choose to add a new location for their events and calendar.

Room Number or Location Detail

Please use this field to specify the room number, room name, or additional location details for your event.

Reservations are required for most spaces. Please visit the EMS scheduling system or check with the appropriate department.

Event Description

Use the Event Description field to share all of the details about your event. This field includes a text editor with a toolbar to:

  • Create headers and paragraph text

  • Apply bold, italic, and underlined styles

  • Adjust alignment

  • Add tables & bulleted lists

  • Insert images, accordions, video, and links

Details you may want to include:

  • Event description

  • Speakers or participant names

  • Sponsoring departments

  • Available accommodations

  • Images or a highlight reel

Please note, directly copying and pasting special symbols into the event fields is not supported and will result in display errors. The Events Calendar supports LaTeX and MathJax for displaying special symbols commonly used in mathematical equations. This syntax must be used for any special mathematical symbols that are input into event fields. Please use \( … \) for in-line math delimiters and \[ … \] for displayed mathematics.

Contact Information

Please include Contact Information for your event. At a minimum, please include an email. You may also consider including:

  • Key event contact(s)

  • Phone number

  • Additional email addresses

Please hyperlink email addresses and phone numbers using the “Insert Link” feature.

Event Cost

Only Available to Calendar Admins

The Event Cost field includes the following options:

  • Free

  • Event Cost

  • Suggested Donation

  • Other

Except for selecting Free, all cost options will provide appropriate fields for you to insert a cost amount or additional text.

RSVP

Only Available to Calendar Admins

The Events Calendar includes RSVP functionality. It does not collect payments, but administrators can add instructions and links to the UConn Marketplace, for instance. Guide coming soon.

Sharing & Privacy

Only Available to Calendar Admins

By default, all events added are made available to everyone. If you want to limit who can see your event, you can change the settings to:

  • This Group Only (i.e. Admins/Users logged into your calendar)

  • Any Logged-In User

  • Anyone with a Link

Anyone with a Link option allows you to publish the event, but not have it shown on the calendar. Once you save the event, a URL will be generated to share. The event is only viewable by people with the link.