Intune & Autopilot: Setting up a Shared Use Device running Windows

This article’s intended audience is University IT technicians who have been provisioned access to UConn’s Microsoft Intune Admin Center.

Shared Use Device Definition: A Windows desktop or laptop that is not assigned to a specific individual and is being used by multiple faculty, staff and/or students.

Ensure the computer is enrolled into Microsoft Windows Autopilot
From this same menu, search to find the computer you want to setup, select it, and click on the link under “Associated Microsoft Entra Device”
Copy the Device ID
Navigate to Groups, search for the appropriate group based on the table below, and select that group.
Navigate to Members>Add Members, and search for the Device ID previously copied. Check off that machine and hit select to add it to the appropriate group.
It’s generally best to fresh start the machine at after adding it to the group at this point if it was previously onboarded into Intune.
Once the device is onboarded into Intune, remove the Primary User and change the management name. This guide has steps for the process.

Effects of adding a device to the Azure Shared Device group:

Give the device the “Shared Device Autopilot” profile
- Article: Intune & Autopilot: Confirm Shared Autopilot Profile is Applied
Add the device to the top level policy group “Policy - MW Shared Machine Config“ for shared devices, which will ensure “Windows Hello for Business” is disabled and “Microsoft Office LTSC” is installed instead of “Microsoft 365 Apps for Enterprise”.

Autopilot/Intune Group Tag	Functional Area / Purpose	Assigned Azure Shared Device Group	Member of Policy Group

Autopilot/Intune Group Tag	Functional Area / Purpose	Assigned Azure Shared Device Group	Member of Policy Group
mwBUSN	School of Business	mwBUSN - Shared Computer Policy	Policy - MW Shared Machine Config
mwCLAS	College of Liberal Arts and Sciences	mwCLAS - Shared Computer Policy	Policy - MW Shared Machine Config
mwENGR	School of Engineering	mwENGR - Shared Computer Policy	Policy - MW Shared Machine Config
MWClassrooms	ITS Hi-Tech Classrooms	Not Applicable	Not Applicable
MWConference	ITS Managed Conference Rooms	Not Applicable	Not Applicable
MWLabs	ITS Managed Computer Labs	Not Applicable	Not Applicable
mwOVPR	Office of Vice Provost & Research	mwOVPR - Shared Computer Policy	Policy - MW Shared Machine Config
mwSA	Student Affairs	mwSA - Shared Computer Policy	Policy - MW Shared Machine Config
mwEDU	School of Education	mwEDU - Shared Computer Policy	Policy - MW Shared Machine Config
mwLibrary	University Libraries	mwLibrary - Shared Computer Policy	Policy - MW Shared Machine Config
mwLaw	School of Law	mwLaw- Shared Computer Policy	Policy - MW Shared Machine Config
MWManagedWorkstation	Information Technology Services	mwManagedWorkstation - Shared Computer Policy	Policy - MW Shared Machine Config
mwStamford	Stamford Campus	mwStamford - Shared Computer Policy	Policy - MW Shared Machine Config
mwInCHIP	Institute for Collaboration on Health, Intervention, and Policy	mwInCHIP - Shared Computer Policy	Policy - MW Shared Machine Config