Conference Room User Guide
- Preston Blanchette
Starting in 2024, Conference Rooms will be updated to a newer Dell touchscreen standard. This set up will allow easier access for users and a more simplified space overall.
The Dell Conference system consists of a large touchscreen Dell monitor, a Logitech Meetup/Rally Bar, a standard Dell desktop, and wire connections to attach a laptop via USB-C.
All systems should be labeled with “Menu”, “Power (On/Off)”, and “PC”. There may be variations in the wording depending on the install, but these labels should be consistent.
Turning on system
To turn on the system, you should notice a “Power (On/Off)” label in the bottom right of the system. Below that label will be a button that can be pressed once to wake up the system.
There is a possibility that the light may be slowly flashing. That just means that it is sleeping and a press of the button will wake it up.
The PC should always be on. It is located behind the “PC” label on the right side of the system. In case you have turned the power on the monitor and pressed the keyboard a few times, it would be good to check to make sure the PC light is powered on.
Logging into the PC
All conference rooms should or will be using our Intune system. For the user, this means that they will log in using their UConn email address and NetID password. They should be able to use standard UConn software, such as Google Chrome, Webex, and Zoom.
Connecting Laptop
Using the wire setup, located on the right side, you can connect the USB-C adapter to your system. Within a few moments, your screen will shrink and go back to normal size. This means that it recognizes another display to display the content.
When connected, the user will have to switch the input on either the screen itself or using the remote. The remote can be found on the side of the monitor or on the desk.
To change the input on the screen, the user will click the three dots located in the bottom middle of the screen. Another pop up will appear and they will click the Input selection, highlighted in the red square below. This same icon can be found on the remote.
When clicked, another menu on the right will appear with different input selections. In most cases, PC should be HDMI 1 and laptop connection will be HDMI 2. If not, please try the different input selections if you are switching inputs.
Camera and Microphone System
With these bundles, these systems will include a Logitech Meetup or Logitech Rally Bar that is located at the top. This system will assist with both camera and microphone within the room. This system can be used with both the PC and the laptop (which will auto connect when plugged with the USB-C adapter).
If a test is needed, you can type “Camera” in the search bar (for either the PC or laptop) and the Logitech system should appear.
What else is included?
In the package, there will be a wireless keyboard, mouse, and remote.
Below is a picture of the standard keyboard, mouse, and remote for the system. In case the keyboard and mouse are not working, there is a switch on the top of the keyboard and bottom of the mouse. They should be on the side of the l icon. The remote can control all functions of the monitor, including switching inputs between the PC and the laptop.
The remote should automatically be on for the system. From before, there is an input button located in the top left that can switch the inputs of the system.
Below is a picture showing the pens that come with the touchscreen. This can be used directly on the screen to draw and control the screen. They are attached on either side of the monitor and should be placed back when done using.