Share SharePoint Files/Folders from the Website

Owned by Dan Jakubiak
Last updated: Oct 29, 2024
2 min read

Files backed up to SharePoint can be accessed through the SharePoint website, sometimes called the “web client” or the “web portal”. UConn faculty, staff and students can share items (file and folder) to others directly by following this guide.

This method of sharing generates, and emails, a link to the item, it does not send the recipient(s) the file itself. When the user opens the file, you are both editing the same file while changes are saved to a single file on your OneDrive. If you are working on the file at the same time, you will see updates by each user as they are typed.

If instead you would like to generate a link that can be posted on a website, view the Share 365 data with a link guide to learn more.

  1. Navigate to http://s.uconn.edu/onedrive and sign in with your UConn email address and NetID password.

  2. Click on My files in the left-hand menu.

  3. Open the linked SharePoint folder. This folder will have a chain link icon to let you know it is a link to another space.

    1. If your SharePoint folder is not linked, follow this guide: Access SharePoint files

  4. Navigate to the file/folder that you would like to share.

  5. Right click on the item(s) and click Share.

    1. Type in the email of the user(s) you want to share with.
      These recipients do not need to be a UConn community member. To learn more about the external user experience, visit Share Microsoft 365 files with External Users.

    2. Click on the Pencil icon to alter their permissions on the file/folder.

      1. If you want them to only have view access (they cannot edit the file(s), choose Can view

      2. If you want them to be able to edit the file(s), choose Can edit

    3. Click Send

If you do not own this computer, be sure to log out when you are done!