Which Type of Webex Session Should I Use?

Owned by Dan Jakubiak
Last updated: Apr 18, 2022
2 min read

Faculty, students, and staff using UConn Webex Suite can choose from 4 types of sessions: Personal Room, Scheduled Meeting, Event, and Training. 

The difference between session types:

  • Personal Rooms have a static (unchanging) join link.

  • Scheduled Meetings each have a unique join link.

  • Webinars are one time sessions, have a unique join link, and are for one-way dissemination of information to a large group.

If you are hosting a public session (including interviews), you may want to use a Scheduled Meeting so that your Personal Room link is not released. Another option is altering your Personal Room Link for the duration of the session(s), and then changing it back afterwards. For more information, see Customizing your Webex Profile.

Webex Session Types and Features

Personal Room Meeting

  • Static (unchanging) join link makes repeated joins easy.

  • Cannot be scheduled; always ready to go with one button.

  • Two-way communication.

  • All participants can turn on camera, microphone, and share content.

Scheduled Meeting

  • Unique joins links.

  • Must be scheduled and can recur.

  • Can have a unique name (can be named after your class, for example).

  • Two-way communication.

  • All participants can turn on camera, microphone, and share content.

Webex Webinars

  • Unique join link.

  • Must be scheduled and cannot recur.

  • Can have unique name.

  • One-way communication: webinars, panels, conferences.

    • Attendees may use the Chat and Q&A to communicate.

  • Distinct user roles: Panelist and Attendee.

Webex Trainings

While Webex Trainings remain available to you, ITS does not support it.

If you would like to learn more about Trainings, contact Audio Visual Technology Support at techsupport@uconn.edu.

Scenarios

Office Hours

ITS recommends that you use your Personal Room for office hours. Simply post your Personal Room's join link and hours (when students can join) in HuskyCT so that students may find it throughout the semester. For instructions on sharing this information on HuskyCT, see Sharing Webex Information Online.  

Online/Hybrid Class

Either Personal or Scheduled Meeting sessions will work for classes. You should review the descriptions above each session type to make your choice.

Be certain of which option you are planning on using so that you send your students the proper link to the session. It is easy to create a Scheduled Meeting and send the link to the students and then open up your Personal Room on the day of class. These are discrete meeting sessions (types).

For more information about Webex online/hybrid teaching, see Teaching an Online Class with Webex.

Department Meetings

Either Personal or Scheduled Meeting sessions will work for department meetings. You should review the session descriptions above each session type to make your choice.

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