Expensing Meals

Individual Meal Reduction

If a meal expense was charged on the Travel Card, this expense type must be used. It will subtract the meal charged to the Travel Card from the amount of per diem that will be paid out to you.

Use the Individual Meal Reduction expense type on any meal expenses that were purchased on the Travel Card. NOTE: Any meal expenses paid on a personal card will not be entered as an expense line, instead they will be calculated automatically on the per diem screen.

Group Meal- Travel Related

In certain instances when there is a group that is traveling and will be having a meal on this travel that does not have a bonafide business purpose, it would fall under a group meal.

Use the Group Meal- Travel Related expense type on any group meal expenses. You will be required to add a list of attendees and an itemized receipt. Please bear in mind that the total amount divided by the number of people cannot exceed the per diem for the location of the travel. If claiming per diem, you will need to go to the Expenses and Adjustments tab in the Travel Allowance drop down and check off that the meal was provided.

Guest Meal- Travel Related

When Guests are traveling on behalf of UConn there are instances when a guest meal will be charged to the Travel Card.

Use the Guest Meal- Travel Related expense type on the Guest’s travel report in Concur. NOTE: If the Guest paid out of pocket for meals, that should be included on the Guest Reimbursement Form in Husky Buy.

Per Diem (Daily Allowance)

The Per Diem (also shown as Daily Allowance in Concur) is calculated in the system based on your itinerary. The Per Diem calculates based on the dates and location of your trip.

After creating your itinerary in Concur, it will move you onto the Expenses and Adjustments screen. This screen allows you to check off any meals provided and shows the calculated meal per diem for your trip. Once saved, it automatically adds the Daily Allowance transactions to the report.