Fiscal Year Requisition Processing
These instructions will help you prepare your next fiscal year purchase requisitions. These orders will be released on the last day of the current Fiscal Year.
NOTE: Blanket POs will need back up verifying how prices will apply:
Cost Documentation
Blanket POs is for specific item(s): attach quote covering FY26 for discounted pricing or indicate prices will bill at list.
Blanket POs Covering full catalog/product list:
Use Comment Field of PR to indicate all pricing will be at list or seek discount on all items
If a blanket discount will be applied (i.e. UConn receives flat 5% off list price) then include a quote from supplier detailing the discount thru 6/30/2025
Blanket PO Review
Procurement will review all orders and may contact you if further information is needed.
Departments are responsible for ensuring invoice charges are in line with quoted or contracted pricing.
If you have any questions on contracted pricing, please contact the appropriate Buying team as defined here: https://kb.uconn.edu/space/FPB/27713142882/Commodity+Code+Dictionary .
Go to the Shopping Home page to start a new Blanket Order.
After completing the form, click the Add to Cart dropdown menu to select Add to New Cart.
Please be sure that you change the accounting date in the General section of the requisition to July 1st of the new fiscal year.
If you put an end date in the Product Description, be sure to update end date to the end to the end of the next fiscal year June 30th.
Requisitions with the accounting date set to July 1, of the new fiscal year, or after, will be processed, held in a queue, and PO’s will be released to the vendor in the last part of June to be ready for use on July 1.
In this example, the cart name should read FY27
If you are creating a new PO to replace the previous FY PO, please put the old PO number in the cart name after the FY27. Example: FY27-PO#123456