Billing UConn Health (UCH)
Departments at UConn must invoice UConn Health (UCH) via Kuali Financial Systems (KFS). UConn Health is a state of CT agency, but it should not be billed via a transfer invoice like other state agencies.
Secure a purchase order number by having your contact at UConn Health create a purchase order in UCH’s system. The UCH Accounts Payable Office (AP) will not pay invoices without a corresponding purchase order.
Prior to creating the invoice in KFS, provide your contact at UCH detailed information regarding the goods and/or services provided as well as the amount of the goods/services.
Please inform your UCH contact that the information provided is a quote, and a formal invoice will be sent once a purchase order has been created. Ask you contact to wait for the KFS invoice to be sent and inform them that they should not submit the quote for payment.
Once the purchase order is set up, enter the KFS invoice on the UCH account (UCO8414). Be sure to include any backup documents in the Notes and Attachments section of the invoice.
Submit the invoice.
Once the page refreshes, scroll to the bottom of the eDoc.
Click the Reload button. The Print button will appear.
Click Print. A PDF of the invoice will launch. If the PDF does not appear, ensure that your pop-up blocker is disabled.
Print the PDF of the invoice or save the PDF and email it with the backup to your UCH contact to forward to their AP Office.
When emailing the invoice to your UCH contact, you should cc Brittany Fabrizio at UCH’s AP Office at bfabrizio@uchc.edu.
Do not cc Accounts Receivable when emailing the invoice to your UCH contact. This is a change to this process.
At any point, you can look up the eDoc number by performing a document search of the invoice number to see if/when the invoice is paid.
Example of a Paid Invoice
Example of an Outstanding Invoice