UCMB Operation Outline

Creating/ Building the Band
1. Recruiting Members
2. 1. Compiling names/database
  2. 1. From Admissions Office
    2. From members
    3. From events
    4. From Website
    5. From Music Department
    6. From H. S. Director Contact
  3. Recruiting Team/Recruiting Team Handbook
  4. Recruiting Events
  5. 1. Open Houses/Audition Days
    2. Exhibitions at Festivals
    3. Band Events
  6. Spring recruiting “Blitz”
  7. Summer Office
  8. Recruiting Materials
  9. 1. Communication, Publications, Website, Events, etc.
    2. Emails & phone calls script
3. Recruiting and Auditioning Color Guard and Twirlers
4. 1. auditions and “tryout weekends”
  2. Selection and “education” of specialty members
  3. Summer Color Guard Camps.
5. Recruiting Staff and Graduate Assistants
6. 1. Distribute poster/advertisement
  2. Call colleagues
  3. Call prospective
  4. “Sell” degree program at all event
  5. Schedule visits
  6. Assist with housing and move in
7. Leadership Development/Training
8. 1. Identification of Potential leaders
  2. 1. Drum Majors
    2. Captains
    3. Section Leaders
    4. Council Officers
    5. Committee/Team Leaders
  3. Selecting Leaders
  4. 1. Applications
    2. Interviews
    3. Auditions
  5. Training Sessions
  6. 1. Spring
    2. Summer
    3. Fall
  7. Developing Objectives
  8. Developing instructional plan
  9. Individual Mentoring
  10. Ongoing programs for leaders
  11. Evaluations/coaching
Securing/Maintaining the Resources
1. Budget and Funding
2. 1. Budget preparation (GUF process)
  2. UConn Foundation/Fund Raising
  3. Seeking additional funds
  4. 1. Grants
    2. Exhibitions
    3. Miscellaneous
  5. Adjustments/Creativity/Savings
3. Uniforms
4. 1. Design, purchase, funding
  2. 1. Design ideas
    2. Parts
  3. Distribution/collection
  4. 1. Uniform Sizing
  5. Uniform Cleaning/Repair
  6. Alternate and Supplementary Uniforms
  7. 1. Warm-ups
    2. Ball caps
    3. T-shirts
  8. Color Guard
  9. 1. Design
    2. Ordering
  10. Twirler
  11. 1. Design
    2. Ordering
5. Equipment Procurement and Distribution
6. 1. Wind Instruments
  2. Percussion Instruments
  3. Rehearsal/Performance
  4. Color guard flags and poles
7. Equipment Maintenance and Repair
8. 1. Instrument distribution
  2. Storage (long term/short term)
  3. 1. Wind Instrument
    2. Percussion Instruments
    3. Guard Equipment
  4. Instrument Repair
  5. 1. Annual cleaning and repair “party” at home
    2. In-house repair
    3. Professional repair
  6. Percussion Instruments
  7. 1. Simi-annual drum cleaning/repair
    2. Ongoing/daily maintenance
    3. Professional repair
9. Vehicles
10. 1. Procurement
  2. Maintenance and repair
  3. Cleaning
  4. Drivers
  5. Loading and unloadinga
11. Library (Music and Drill) (Work Study)
12. 1. Music Copying
  2. Music filing and maintenance
  3. Music Distribution
  4. Drill Copying/UDB
  5. Drill filing and maintenance
  6. Drill distribution
Operational Activities/Duties
1. Member Officer and Committees: descriptions, drives, guides
2. Internal Communications
3. 1. Data Base/Roster
  2. Email communication
  3. Website communication
  4. Facebook and Social Media Communications
  5. Husky CT
4. Alumni Communications
5. 1. Contact w/ database manager
  2. Historical info gathering
  3. Homecoming and Events
6. Website
7. 1. Recruiting Information
  2. Member Information
  3. Historical Information
  4. General Public Information
  5. Perpetuation of site
8. Publications
9. 1. Recruiting
  2. 1. General Information pamphlet
    2. Leadership pamphlet
    3. Personnel profiles pamphlet
    4. Letters
    5. Posters
    6. Blogs
    7. Video
    8. HTML productions
  3. Member information
  4. 1. Newsletter (monthly)
    2. Pre-season information
    3. Pre-season schedules
    4. Band Handbook
    5. Leadership information
    6. Ballots
    7. Itineraries
  5. Programs
  6. 1. Pre-view Show
    2. Press Guides
    3. Banquet
    4. Exhibition Performance Program
    5. Band Day Materials
10. Public Relations
11. 1. News Release Topics
  2. 1. Officer selection
    2. Member selection
    3. Soloists
    4. Area Performances
    5. Special events
    6. Special Awards
  3. PR committee
  4. Personal Contacts
  5. 1. Thank you notes
    2. Recognitions
12. History
13. 1. Maintaining Old Records
  2. 1. Website Yearly UCMB information database
    2. Physical location/care of media
    3. 1. Photo Archives
      2. Recording Archives
      3. Audio
        Video
      4. Updating material to current media
    4. Website accessibility
  3. Creating New records
  4. 1. Database –Membership/Roster
    2. Database of officers and historic data
    3. Acquiring/Storing Video
    4. Acquiring/Storing Audio
    5. Acquiring/Storing Photos
    6. Print Media
  5. Passing Tradition
  6. 1. Consult w/ other event organizers
    2. Plan pre-season ceremony
    3. Banquet video presentation
    4. Media for members
    5. History Day
    6. Website/media/ publications presence
14. Transportation—Personnel
15. 1. Pre-season
  2. Game day-personnel
  3. Exhibitions
  4. Special Trips
  5. Communication with travel sites
  6. Directions
  7. Timing
  8. Travel Support/Comfort issues
  9. Itinerary
  10. Coordination of student/family transportation
16. Transportation—Equipment
17. 1. Rehearsal equipment
  2. Game day equipment
18. Food
19. 1. Pre-season Meals
  2. Travel Meals
  3. Rehearsal snacks/
  4. Game day meals/snacks
  5. 1. Breakfast (1st meal)
    2. Lunch (main meal)
    3. 3rrd quarter snack
    4. after -game food for members
    5. disposal of extra food
20. Photography
21. 1. Roster/database photos
  2. Daily activity photos
  3. Performance Photos
  4. Special event photos
  5. Archival/publishing of photos
  6. Photographers
22. Videography
23. 1. Media Team Formation and Operation
  2. Daily activity video
  3. Performance video
  4. Instructional production/distribution
  5. Special event/topic video
  6. Archival/publishing of video
24. Sound Recording
25. 1. Indoor Rehearsal Recording
  2. Outdoor Rehearsal Recording
  3. Production Recordings
  4. Performance Recording
  5. Recording for CD
Instruction, Rehearsal, and Performance: MARCHING BAND
1. Attendance
2. 1. Attendance Policy
  2. 1. Class Conflicts for rehearsals
    2. Individual Absences for rehearsals
    3. Individual Absences for performances
  3. Daily Attendance Procedures
  4. 1. Outdoor rehearsal
    2. Indoor Rehearsal
    3. Performances
  5. Record Keeping
  6. 1. Identifying attendance problems
    2. Resolving attendance problems
3. Physical Preparations/Logistics
4. Preseason Rehearsals (Direct, Council, DM/Cptns)
5. 1. Housing (house 300 students)
  2. Food (feed 300 people)
  3. Registration Items and Proceedurea
  4. Rehearsal support (water etc)
  5. Transportation to rehearsal sites
  6. Leadership Training
  7. Rehearsal/Instructional plans
  8. Rehearsal Site preparations
  9. Alternative rehearsal site prep.
  10. Membership Auditions
  11. First Year Induction ceremony
6. Regular Rehearsals
7. 1. Indoor
  2. 1. Winds
    2. Percussion
    3. Guard
  3. Outdoor
  4. 1. Winds
    2. Percussion
    3. Guard
    4. Full band
8. Football Games
9. 1. Game day procedure
  2. Breakfast
  3. Buses
  4. Load-in / Set Up
  5. Parking
  6. Early Bus
  7. Husky Walk
  8. On field rehearsal
  9. Seating in the Stands
  10. Pre-game
  11. Music In the Stands
  12. Half-time
  13. Post-game
  14. Load Out
10. Exhibition performances
11. 1. Purpose
  2. Travel Procedure.
  3. Warm-up
  4. Show
  5. Encore
  6. After Performance
12. Parades
13. 1. Parade block formation
  2. Parade instruction
  3. Leader duties on parade
  4. Special instructions
14. Bowl Games
15. Other Performances
16. 1. Concert by the Lake
  2. Tuba Christmas
  3. Huskython
  4. Foundation Support
  5. University Ceremony
17. Special Events (directors, DM/Cptns, Council)
18. 1. Homecoming
  2. Band Day,
  3. Family Day
  4. Band Competitions
Instruction, Rehearsal, and Performance: PEP BAND
1. Attendance (DM/Cptn SL directors)
2. 1. Class Conflicts for rehearsals
  2. Individual Absences for rehearsals
  3. Individual Absences for performances
  4. Daily Attendance Procedures
  5. Record Keeping
  6. Identifying attendance problems
  7. Resolving attendance problems
3. Regular Rehearsals
4. Hockey Games
5. Basketball Games
6. Tournament Games
7. Other Performances
8. Special Events
Creative Activities
1. Show Development
2. 1. Show Theme
  2. Music selection
  3. Music Arrangement Planning
  4. Musical Arrangements
  5. Visual effect planning
  6. Drill writing
  7. Visual effect development
3. Rehearsal Planning
4. 1. Overall goals
  2. Marching Goals
  3. Musical Goals
  4. Section Goals
  5. Attendance procedures
  6. Special Needs
5. Event Planning (Dir, DM/Cptns, Council)
6. 1. Football Games
  2. Exhibitions
  3. Parades
  4. Band Day
  5. Make Your Own Band Day
Member Enhancements
1. Convocation
2. Banquet (Council)
3. 1. Location
  2. Finances
  3. Program
  4. Awards
  5. Menu
  6. Transportation
  7. Guests
  8. Banquet Committee Guide
4. Social Activities (Council)
5. 1. Pre-season night time activities
  2. Weekly “Spirit Days”
  3. Section activities
6. Apparel/Merchandise (Council)
7. 1. Necessary Merchandise
  2. 1. Official-t-shirt/hat/headband
    2. Shoes
    3. Gloves
    4. Folios
  3. Optional sportswear
  4. Non-Member sportswear
  5. Hand/foot warmers
8. Student Fundraising (Council)
9. 1. Banquet
  2. Awards
  3. Operational Needs
10. Student Support
11. 1. Letters of Recommendation
  2. Awards
  3. 1. UCMB Paperweight
    2. Alumni Awards
12. Alex Schachter Memorial

UCMB OPERATION CENTER

Welcome to the UCMB Operation Center!

The Operation Outline appears here in its entirety and in the left sidebar of the UCMB Operation Center Confluence dashboard. Expand each area from the sidebar to go to the page of interest. Everything is ordered by relevance to the areas in the outline and can also be found by using the "Search" engine. "Labels" for certain groups and topics that overlap sections are located on the information pages and will lead to other things related to that group or topic, this feature will evolve as the Operation Center sees more activity and the various groups supply or request labels relevant to their interests.

This goal of this site is to provide the complete guide to the operation of all aspects of the UCMB. The UCMB is an organization that has been in existence for over 125 years in some form or another. It has evolved into one of the nation’s elite marching bands. That evolution has required the dedicated work of many people in many different roles. In order to service the needs of the band a number of entities have taken on those roles and established a unique web of interdependent operations that produce our band. Beginning as a small student run group and growing to over 300 members with three directors and an administrative assistant and many student leadership/service roles. There are many people that contribute to organizational processes:

Directors 3

Administrative Assistant 1

Director Interns: 1-3

Graduate Assistants 1

Band Council approx. 30 +/- officers/committee members

Drum Major/Captains 3 / 4

Section Leaders 34 leaders

Kappa Kappa Psi Fraternity 40+/- members

Tau Beta Sigma Sorority 40+/-members

Student work study 1-2

Part time Staff 6-10 adults

Volunteers many alumni and friends

It is nearly impossible to detail who does every operational task, Many of the entities above contribute to one or more of the efforts described in this guide. Some tasks are shared and others are the complete responsibility of one entity. Pages with direct relevance to one or another group will eventually be accessible by "label". This guide first attempts to outline all operations with background, procedures, and materials and secondarily will attempt to direct those operations to the proper entity(ies) who will carry them out. The UCMB Operation Center will change daily as it grows and is refined through each season of use. Suggestions, additions, and input are welcomed.

https://www.youtube.com/user/UConnMarchingBand UCMB YouTube Channel

https://uconnband.org. (UCMB Website)

Fire Show, Part 1