In Kuali Financials, Sub-Accounts, Sub-Object Codes, and Project Codes are used to define activity or flag transactions when an Account or Object Code does not provide enough detail.
- If you need details for transactions that span numerous object codes and only a few accounts, Sub-Accounts may be a handy alternative to opening new accounts.
- If the type of income or expense is limited to a few object codes but spans several accounts, use Sub-Object Codes.
- If spanning multiple accounts across multiple organizations and activity is not limited within those accounts, use Project Codes.
Sub-Object Codes
Pros
- Create finer distinctions within a particular Object Code within an account.
- Different accounts/organizations can have different Sub-Object Codes for the same Object Code.
Cons
- Transactions originating from other systems, including Service Billers, may not be able to accommodate additional coding.
- Initiator and/or approving Fiscal Officer must remember to add the coding on the Accounting Line.
- General Ledger Transfer (GLT) can be done to recode after completion but leads to multiple eDocs for the same transaction.
Attributes
- Specific to account and fiscal year.
- Take on most attributes of Object Code they are listed under.
- Sub-Object Code is alpha-numeric up to 3 characters.
Sub-Object Code Example
Suppose Athletics needs to track different types of medical services for student athletes. By coding each transaction to the Sub-Object Code, a report can easily be run to show the amount spent on each type of medical service.
- Object Code:
- Medical Services (6632)
- Sub Object Codes:
- Bone Scan (BNS)
- Dental Injury (DEI)
- Diagnostic Test (DST)
- Lab Work (LAB)
- Magnetic Recon Imaging (MRI)
Sub-Object Code Lookup
In the KFS Chart of Accounts Menu, select Activities, and then select Sub-Account. Here, you can enter an account number to search for it.
