Transferring Controllable and Capital Equipment Between Departments

Staff can transfer controllable and capital equipment between University departments through Kuali Financial Systems (KFS).  

To proceed,  

1. Navigate to the ‘Capital Assets’ page.
2. Click on Asset. 
   
   
3. Enter the UCONN decal number into the 'Tag Number' field to search for it.
   
   
4. Once you find your asset, click on Transfer in the ‘Actions’ section to the left. 
   
   

5. The following asset document screen will appear.
   
   

   Sample Description

   For the example below, the description is “’Transfer Projector to Library.” 

   • To complete the transfer, the following fields are required:   
     • Organization Owner Chart of Accounts Code:
       Enter ‘UC’.  
     • Organization Owner Account Number:
       Enter the department’s default KFS account number the equipment is being transferred to. 
     • Campus:
       Enter the campus location (01 = Storrs, 02 = Hartford, etc.) at which the equipment will be located.
     • Building Code:
       Enter the building in which the equipment will be located.
     • Building Room Number:
       Enter the number for the room in which the equipment will be located.  
6. To show acceptance of new ownership, navigate to the ‘Notes and Attachments’ tab.  
   1. Attach and/or notify of any corresponding documentation between departments for transfer of the equipment.  

7. Click on the Add button after you have attached your file. 
   
   

   Warning

   If you do not click the Add button after attaching your file, your attachment will be lost.

   
   

8. Click on Submit when you are finished. 

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