Viewing and Creating Class Permission Numbers

Instructors can view and create class permission numbers in the Student Administration System.

Every term, permission numbers are created in batch by the Registrar’s Office. Permission numbers are used for instructor consent classes, over-enrollment and overriding requisites. Use this procedure to view existing permission numbers or to manually generate additional permission numbers when they are needed, for example, when a new section of a class is added after the batch process has been run, or when all existing permission numbers have been issued. You can also use this page to customize which requirements a permission number will override.

To obtain permission numbers for a class, 

1. Click the NavBar icon in the top right-hand corner. 
   
   
   
2. Click the Navigator button from the menu. 
   
   
   
3. Click the Self Service tab. 
   
   
   
4. Click the Faculty Center tab. 
   
   
   
5. Click the Grade Roster tab.  
   
   
   
6. Click the My Schedule tab to display the My Schedule view.
   
   
   
7. From the My Schedule view, click the Permission Number icon to the left of each class to view the permission numbers for that class.  Because permission numbers are section specific, be sure to select the correct section for your course.
   
8. The General Info page will display, showing the Permission Number, the ID and Student Name (if the number has been used), Issued checkbox, Issued By, Issued Date, Status (Used or Not Used), Permission Use Date, and Expiration Date. 
   
   

9. Provide unused permission numbers (as needed) to students seeking instructor consent, to override requisites, or to over-enroll in your course.
   

   If you allow over-enrollment in your class, you should ensure that you do not exceed the seating capacity of the classroom.

   
   

10. To indicate you have issued a permission number to a student, click the Issued checkbox next to that permission number. After saving, your User ID appears in the Issued By field and today's date appears in the Issued Date field.
    

    The Issued checkbox assists in avoiding you and/or an administrative user issuing the same permission number to more than one student.

    
    
    

11. From the Permission tab, you can customize which requirements a permission number will override by selecting or deselecting the appropriate checkboxes if desired.
12. To delete a permission number, click the minus sign. 
    
    
13. Click the Comments tab if you wish to add notes regarding a specific permission number.
    
    
14. If you wish to generate more permission numbers, enter the number of permission numbers desired into the Assign More Permissions field.
15. Click the Generate button to generate additional permission numbers. Instructors may also request additional permission numbers by telephoning the Registrar at (860) 486-3331. Law School instructors may telephone (860) 570-5142. 
    
    
16. You must save your work if you have made any of the following changes:
    1. Selected the Issued By checkbox on the General Info page;
    2. Customized requirements for a permission number on the Permission page;
    3. Entered comments on the Comments page;
    4. Deleted permission numbers from any of the pages.
17. Click the Download icon to download the list of Class Permission Numbers to Excel.

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