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  • All Webex recordings that are saved to the cloud will have an automatic transcript generated for them.
  • A Webex recording will only begin to process once the Meeting has concluded. Once the recording has finished processing and is viewable, then the transcript generation process begins. You should expect the transcript generation period be as long as twice the duration of the video. This means that if you have a 20 minute recording, you should expect to the transcript to finish generating 40 minutes after the recording is viewable online.

Viewing and Hiding the Transcript

Once the transcript is viewable, it will appear attached to your recording. If you would like to hide the transcript, keep reading this section.

  1. If you would like to hide your transcript, click on the Pencil icon that sits after the recording's name.
  2. Uncheck the checkbox for Transcript.
  3. Save

Editing the Transcript

Users may edit the transcript on the same screen that they view it from. When viewing your transcript, simply hover your cursor over the text block that you would like to edit. Type in your edits, then click Save.

Downloading the Transcript

The transcript may be downloaded along with the Recording as a separate file. The transcript will download in the .vtt file type. If you want to upload this transcript into another program that supports .vtt files, you are all set to do so. If your program does not support .vtt files, you can easily convert the transcript to a .txt or .doc file using Notepad and Microsoft Word respectively. 

Note: If you would like to upload the transcript into Kaltura, you must remove the time stamps from each line. Kaltura has an auto-alignment feature that negates the need for the timestamps. Consequently, the time stamps will 

Converting to text file (.txt)

  1. Open Notepad by opening your Windows Start Menu and typing in Notepad.
  2. File → Open → All Files → browse to find the downloaded transcript.
  3. Once the file is open, you may remove the timestamps manually. If you have many lines of text and find that manually removing the timestamps (for Kaltura) would be not possible, please reach out to avt@uconn.edu with "transcript edit" in the subject. This IT department has a computer script that autonomously removes all the timestamps from the file within a minute.
  4. When the file is ready to be converted, click on File → Save As. 
  5. At the end of the filename, type .txt (including the period) and make sure the Save as type: is Text Document.
  6. The new text file is ready to be uploaded/used with other programs, such as Kaltura.

Converting to a Word document (.doc)

  1. Open Microsoft Word.
  2. Click on Open → Browse. Navigate to, and open your downloaded transcript (.vtt).
  3. Once the file is open, you may remove the timestamps manually. If you have many lines of text and find that manually removing the timestamps (for Kaltura) would be not possible, please reach out to avt@uconn.edu with "transcript edit" in the subject. This IT department has a computer script that autonomously removes all the timestamps from the file within a minute.
  4. When the file is ready to be converted, click on File → Save As. 
  5. Change the Save as type to Word Document.
  6. Click Save
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