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| Financial Processing eDocs | eDoc code | Comments | Assigned To | Notes | JIRA | Complete Y/N | ||||||||||||
| Advance Deposit (AD) | AD | Greg, Jim | Jim and I tested this - I continued with with the example Jim setup and copied it - the edoc is 12426043 - Thank you Jim... | Y | ||||||||||||||
| Adjustment/Accrual Voucher | AV | Test all 3 types: adjustment, accrual, recode. | Jim | NOTE Cannot select Accounting Period or any of the 3 radio buttons. PENDING Groups Jira KPS-1546. Cannot add NetIDs into YE Accounting (or any other Group). |
| Y | ||||||||||||
| Budget Adjustment | BA | Verify that you can't enter an unbalanced from/to amounts (i.e. must match) | Greg, Jim | submitted an adjustment that was equal and it was ok - did an unequal amount and said balance not equal and wouldn't allow me to do it - also did a copy and performed the searched that were available. edoc 124226046 | Y | |||||||||||||
| Cash Receipt | CR | more complex and time-consuming. Test variety of currency and coin quantities, with and without checks. See production for some examples to recreate. Also see production for what accounting line codes to use. | Bruce | opened CMD (cash mgmt) 11270670 and the Cash Drawer. created CR 11270668. added as interim deposit to CMD. |
| Went back in and finalized deposits, then submitted CMD document. Both eDocs went to final status properly and routed correctly. | Y | |||||||||||||
| Credit Card Receipt | CCR | select the vendor and the card type will fill in. Can use 2060667037 - Athletics as an example. Look for example in production for accounting line examples to use. See note from last year's test - had to open cash drawer through Cash Management function. Once open, this allowed the eDoc to be submitted. | Bruce | entered CCR 11270671 (while CMD 11420670 from above CR test was still open). tried several search buttons during entry. Vendor search did not work, but did not stop me from finishing entry. Submitted eDoc and then approved it as ALH05001 (AR manager). went to final status properly. entering Jira for the Vendor search issue, but all else looked fine. Note that CCR does NOT get added to a CMD as an interim deposit, since it is not physically handled by Cash Ops. Vendor search fix passed QA. |
| Y | ||||||||
| Distribution Of Income And Expense | DI | tried expired account added a Word and an Excel attachments, | Greg, Lan | Lan and I did testing - edoc 12426058 - Lan went through the steps with me viaq teams meeting - thank you | Y | |||||||||
| General Error Correction | GEC | Lan | the GEC has been replaced by GLT (General Ledger Transfer) and is no longer in use. | N/A | ||||||||||
| General Ledger Correction Process | GLCP | 7/28 - Created GLCP edoc but ran slowly. file posted through scrubber/poster. may need to load a correction file until we can run a scrubber/poster cycle that has some failing transactions. 11/15/20: found the scrberr2 file from the last day before KFS-UPS was refreshed from PRD. tested with this file. check for fiscal year and period if using prior data. | Jim | Y | ||||||||||
| General Ledger Transfer (new eDoc type) | GLT | new - see documentation | Bruce | replicated PRD eDoc 11525018. successful. | Y | |||||||||
| Indirect Cost Adjustment | ICA | Bruce | tested successfully. all route log nodes ok, approvals went ok. eDoc 11370828 | Y | ||||||||||
| Internal Billing | IB | see production for some data to recreate. | Greg, Bruce | Worked with Bruce testing 10/12 - via teams meeting - 10/13 - created billing using backdoor alw17020 - copied and saved - ok checked internal billing and the two from this morning are there - thank you for the help Bruce | Y | |||||||||
| Intra-Account Adjustment | IAA | replaced by GLT in last upgrade (Sept. 2020) | Greg, Bruce | N/A | ||||||||||
| Journal Voucher | JV | Jim | Y | |||||||||||
| Non-Check Disbursement | ND | Jim | ENABLE_FISCAL_PERIOD_SELECTION_IND is no longer a parameter. Accounting Period can be selected as long as FISCAL_PERIOD_SELECTION_DOCUMENT_TYPES contains the correct edoc code. UPDEV matches Monsters, although in UAT the Accounting Period could not be edited with either parameter set. | Y | ||||||||||
| Pre-Encumbrance | PE | Jim/Empty | Y | |||||||||||
| Transfer Of Funds | TF | Jim/Empty | Y | |||||||||||
| Service Billing | SB | need to use a netID with authority to this… | Jim/Empty | Use Net ID from Service Billing Role and look up accounts that they are fiscal manager for. | Y | |||||||||
| Single-Sided Budget Adjustment | SSBA | Bruce | entered eDoc 11370829, based on PRD 11399472. impers sav18006, eDoc submitted correctly, went final. route log is correct. | Y |