Page Comparison

Staff can complete the Income and Expense (DI) eDoc in Kuali Financial Systems (KFS).    

Use the DI when the General Ledger Transfer (GLT) is not appropriate. On specific, existing transactions, the GLT is used to change the following items:  

• Account 

  Account 

• Object

  code 

  code 

• Other sub-coding (sub-accounts, sub-object codes, project codes) 

You should use the DI in the following cases:    

• When specific transactions are not being moved

  ;

  – for example, when the amount being moved is based on computation.

• When the amounts being moved are supported by documentation from an outside source. 

• When an asset object code (1xxx) or a liability object code (2xxx) is being used.

• When the transactions being moved are (1) in a fiscal (non-project) account and (2) from a prior year.   

• If one department is providing goods/services to another department (revenue on one side and expense on the other), use the Internal Billing (IB) or Service Billing (SB) eDoc. 

• If you can import multiple lines via CSV file format.

To proceed, 

1. In the Accounting section,

   select 

   select Distribution of Income and Expense

    from

    from the Activities menu.
   Image Modified

2. In the Document Overview tab, enter a description in the Description field. 
   Image Modified

3. In the 

   In the Accounting Lines

    tab

    tab,

    complete

    complete the following fields: 

   • Chart 

     Chart 

   • Account

     Number 

     Number 

     Object 

   • Object 

   • Amount for both sides 
     Note:

      The Sub

      The Sub-Account, Sub-Object, Project,

      and Org Ref ID fields are

      and Org Ref ID fields are optional.

       
   Click the 

   •   

4. Click the green plus sign icon (Image Modified) to add the line.

   You

   You can import

   large

   large entries containing several Accounting Lines instead of manually

   entering

   entering them. 

5. Use

   the 

   the Notes and Attachments tab for backup and/

   or comments

   or comments. 

   Click Submit.  

6. Click Submit.  

Related Articles

Page Properties
hidden true
Related issues Image Modified