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Tip
The New Webex Events is currently in Beta until May 11th (anticipated). If you do not have Beta access, please reach out to daj@uconn.edu. Your participants do not need to be part of the beta program.

After you initiate the EventWebinar, even if there are attendees in the EventWebinar, you may begin a Practice Session that will include all the Panelists and exclude the Attendees. Once the Practice Session has started, all Participants will have a dark yellow banner across the top of their Event Webinar window informing them that the Practice Session is in progress. Panelists are free to talk and share webcams and content without the Attendees seeing or hearing. Attendees will only see the Host's profile picture, as shown below:Image Removed

...

The Practice Session is not a separate Webex session. The "Practice Session" implements a temporary barrier between the Panelists and the Attendees so the Panelists may converse in private. It does not change the functionality of the
Event
Webinar.
Sharing Content
- Content sharing will stop when you enter and leave the Practice Session.
- You may begin sharing content during the Practice Session and cease the sharing during the Practice session, and the Attendees will
  be none the wiser
  not know.

...

Use the Practice Session

Begin your
Event
Webinar.
Click on the ellipsis button (...) that sits next to the red X at the bottom of the window. Choose Start Practice Session.
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Once it has begun, all Participants will see the banner across the top of the window informing them that the Practice Session is in progress.
Tip
1. Notice that the Record
button
1. button has disappeared and Start live streaming is unavailable during the Practice Session.
1. Recording automatically pauses during the Practice Session and automatically resumes when you leave Practice Session.
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1. Attendees and Panelists are free to join the
Event
1. Webinar while the Practice Session is in progress. Panelists will join directly into the Practice Session and be able to communicate.
2. You may send chat messages to the Attendees while in the Practice Session.
To leave the Practice Session, click on the End button within the yellow banner.
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Excerpt

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Create a Welcome Screen to let your Attendees know what is happening - DO NOT USE THIS SECTION

When the Event Webinar enters the Practice Session, every Participant regardless of Role, will see the yellow banner at the top of the window. However, it may not be immediately obvious to the Attendees what exactly is going on.

The Attendees will hear complete silence since the Panelists are muted; this can lead to confusion or worry. Instead, continue reading to learn how to create a welcoming screen.

Here is an example that you are free to use: Welcome Screen PDF

Open Word, PowerPoint, Publisher, Notepad, or any similar program that can create a document.
Type your welcoming message
1. Say Hello to everyone!
2. Let the Attendees know that you (the panelists) are getting organized, and the
  Event
  Webinar will begin shortly.
3. State that the Attendees, those reading this message, will not be able to hear or see the Panelists until you leave Practice Mode (being the
  Event
  Webinar).
Save this document as a JPEG or PDF.
1. To save as a JPEG, you can use Windows Sniping Tool by pressing the Windows Key + Shift + S and then drag a box around what you want to screenshot. Once you have finished dragging the box, a window will appear in the bottom-right corner of your monitor. Click on this window to have the option to save the capture as an image.
2. On Mac, press Command + Shift + 4 to open your snipping tool.
Begin the
Event
Webinar.
Before you enter the Practice Session, click on the Share Content button and then chose to Share File. This option is in the bottom left of the popup window, you will likely have to scroll down to see it.
Once the JPEG or PDF has been shared, you may enter the Practice Session.
Once you leave the Practice Session, stop sharing the file by clicking on the white oval at the top of the sharing window then clicking on the X
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Versions Compared

Old Version 8

New Version Current

Key

Use the Practice Session

Create a Welcome Screen to let your Attendees know what is happening - DO NOT USE THIS SECTION

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