Faculty and staff can export their midterm and This article covers how instructors can transfer midterm or final grades from their a HuskyCT Grade Centers course to the Student Admin (PeopleSoft).
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Administration System (PeopleSoft).
For Ultra Course View refer to: Sending Grades from HuskyCT to Student Admin
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If you are repeatedly receiving emails regarding Confirmation of Grades or an Error in Grades see Confirmation and Error Emails After Sending Grades to Student Admin Troubleshooting Grade Transfer Emails and Issues |
Overview
There are two ways to send transfer letter grades from HuskyCT to Student Admin (PeopleSoft).
If you have your grades your final grade calculation column is set up and ready to go in your HuskyCT Grade Center course, one the easiest option is to use the Grade Approval and Transfer feature found under . This can found from either the the Full Grade Center Manage tab or Course Management > Course Tools. This is the easiest method if you already have your grades recorded in your HuskyCT Grade Center.
Download an Excel file of your grades from the HuskyCT Grade Center in your HuskyCT course, make a few modifications to that file, and then manually upload that file into your grade roster in Student Admin.
Instructors can choose either method depending on what suits their needs. Instructors can send grades to Student Admin using either method even if they have not assigned a grade to all ALL students. The only time all ALL students must have an assigned grade is in the Student Admin Grade Roster, when the Approval Status selection on the Student Admin Grade Roster is changed to "Approved" for Final Gradesthereby recording the official final grades.
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Midterm grades should only be saved in Student Admin; the approval status should not be changed to "Approved" for midterm grades. |
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Overview:
There are two preliminary things you need to do to prepare your grade column for this method: make sure the column is displaying a letter grade, and set the column three settings which need to be set for the final grade column before grades can be transferred from HuskyCT to Student Admin.
The column must be set as the External Grade (indicated by a green checkmark).
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The column name must start with “Final” or “Midterm”.
The column’s Primary Display must display a letter grade.
If these settings are not set, the grades will not successfully transfer to your Student Admin grade roster and you will receive and error message. See the steps below for further details.
Instructions:
In the Grade Center, find the midterm or final grade column and select Edit Column Information.
On the Edit Column Information page, make sure the Primary Display is set to a letter grade schema; Student Admin cannot accept numerical grade values.
Note: HuskyCT includes default letter grade schemas. However, the default letter grade schema may not match what instructors use in their own courses and syllabi for grading, and your letter grade schemas may be named differently than the default one. Also, Student Admin does not accept grades of A+, as the highest grade that can be awarded to graduate and undergraduate students is A. (See the Registrar's page on grading policies.) Instructors can check their letter grade schemas in the HuskyCT Grade Center (Grade Center > Manage > Grading Schemas) and compare what they include on their course's syllabus. Edit as necessary.
For more information about using letter grade schemas, see Working With Letter Grade Schemas in HuskyCT.
Using the column's option menu, set the midterm or final grade column as the External Grade. A green checkmark in the column's header designates the grade column that will be sent over to Student Admin.
You can access the Grade Approval and Transfer, either:
From Course Tools under Course ManagmentManagement, select Grade Approval and Transfer
Or from Grade Center >> Manage >> Grade Approval and Transfer
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Check the box next to the course ID and then click Approve Grades. This will send the grades in the External Grade column to Student Admin; it may take up to 90 minutes for the grades to appear in your roster.
For midterm grades,you should not change the Approval Status selection on your Student Admin grade roster. You can leave the Approval Status at "Not Reviewed" and click Save.
If you need to change a student's grade after you have already pushed your grades to Student Admin, you can change that grade and repeat Steps 4-6. This will "re-push" grades to Student Admin. You can do this until you change the Approval Status in Student Admin to Approved.
Note: Clicking Approve Grades does not finalize grade approval in the Student Admin system. For final grades, you must log in to Student Admin and complete the grade approval process for your grades to become official.
For final grades only, after all grades have been populated and saved in Student Admin, change the Approval Status at the top of the page to Approved. If you need to change grades after doing this and re-push from HuskyCT, change the field to Not Reviewed. Approved or Ready for Review will prevent grade pushes.
Note: Only instructors with grade approver status can approve rosters in Student Admin.A confirmation window should appear. Click OK.
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