Staff can learn how to complete an Internal Billing (IB) transaction through Kuali Financial Systems (KFS).
Navigate to Accounting.
Click
onon Activities.
- Select
Select Internal Billing.
In the Income section, complete the following fields:
Chart – enter UC.
Account Number
Revenue Object Code – enter 4XXX.
Click
the Addthe Add button.
In the Expense section, complete the following fields:
Chart – enter UC.
Account
NumberNumber
Expense Object Code – enter anything from 6XXX to 8XXX.
Amount
Click
the Addthe Add button.
Optionally, complete
theInfo title Info the Items tab.
The Items tab can be used to identify stockroom items, for example. However, it does not validate against the Accounting Lines total.
If you If you choose not to complete
the Items tabthe Items tab, use
the instead so the Explanation field on the Document Overview
tab tab instead so that the customer knows why they are being charged. You can also add an attachment
if one is available. Internal Billings valued at $5,000 and up if one is available. Internal Billings valued at $5,000 and up must have an attachment for Accounting Office approval.
Certain University policies (e.g.
traveltravel, entertainment, meals, etc.) may require additional documentation regardless of amount.
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